Robert Walters
Expense Management Associate
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Expense Management Associate
Location: London
Role Type: Contract - 6 months
Work Setup: Hybrid - 4 days a week in the office
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
The Role
Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.
What you'll do
- Review and process travel requests, expense submissions, invoices, and event budget approvals in line with company policies and controls.
- Manage approval queues and ensure requests are handled accurately and within agreed service levels.
- Support employees and administrative teams with travel, expense, and policy-related queries.
- Assist with workflow management, backlog reduction, and operational support during peak periods.
- Document procedures, processes, and best practices to support knowledge sharing and consistency across the team.
- Escalate policy exceptions, complex queries, and control concerns to senior stakeholders where required.
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What you bring
- At least 3 years' experience in expense and travel management, finance operations, accounts payable, or a similar administrative role.
- Strong communication skills with the ability to engage effectively with stakeholders and provide excellent support.
- Proficient in Microsoft Excel, with experience using AI tools such as Microsoft Copilot and ChatGPT to improve processes and efficiency.
- Familiarity with Microsoft Outlook and wider Microsoft Office applications.
- Strong attention to detail with the ability to manage approvals, policies, and operational processes accurately.
- Ability to prioritise workloads, adapt to changing environments, and collaborate effectively within a team.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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