KEY RESPONSIBILITIES

Cross-Directorate Project Coordination

• Support the Director of External Engagement and Heads within the Directorate in coordinating cross-directorate projects and project teams, tracking milestones, deliverables, and dependencies across Policy & Advocacy, Communications, and Development teams.
• Maintain shared project trackers, calendars, and workplans on Monday.com and other tools, flagging risks, delays, or resourcing conflicts to relevant team members and leadership in the directorate.
• Coordinate inputs and timelines across teams for joint deliverables, such as moments-based campaigns, key reports, or donor and partner-facing materials.
• Help ensure that cross-directorate projects are well documented, with clear ownership and accountability across teams.

Event & Logistics Coordination

• Coordinate event project teams to ensure cohesive, cross-team, and high-quality delivery of highest-priority events (in-person and virtual).
• Coordinate logistics, scheduling, outreach, and content preparations for Girls Not Brides’ most significant external events, including virtual webinars, convenings, high-level meetings, and partner or donor engagements, working closely with Policy & Advocacy, Communications, and Development colleagues.
• Manage event timelines, run-of-show documents, venue and vendor logistics, registration, and, where relevant, on-the-day coordination.
• Support invitation lists, stakeholder/speaker outreach (including Girls Not Brides members) and preparations, and follow-up communications, ensuring external contacts have a smooth and professional experience.
• Liaise with external partners, suppliers, and venues to ensure events are delivered to a high standard, on time, and within budget.
• Maintain post-event documentation, including attendee records, feedback, and lessons learned, to inform future event planning.

Directorate Coordination & Team Support

• Coordinate the rhythm of the External Engagement directorate, including organising and preparing agendas for regular directorate meetings, away days, and planning sessions.
• Capture action points from directorate meetings, tracking follow-up and ensuring accountability across Policy & Advocacy, Communications, and Development.
• Support information-sharing across the three teams and with the wider organization, ensuring colleagues are aware of relevant activities and opportunities.
• Support knowledge management, monitoring, and impact capture within the directorate, coordinating with the Impact Team to ensure quality capture of best practice and tracking and timely reporting.
• Support onboarding and inductions about the External Engagement directorate for new team members.

Wider Organisational Responsibilities

• Commit to the mission and vision of Girls Not Brides, putting these at the forefront of all planning, work and actions.
• Uphold the core values of Girls Not Brides in all areas of work and interactions with colleagues, members, partners, and other stakeholders.
• Comply with Girls Not Brides’ policies and processes, including for safeguarding, diversity and inclusion, the code of conduct and data protection.
• Ensure that internal databases and monitoring information are kept fully up-to-date and compliant with GDPR.
• Commit to ongoing personal development and learning.
• Fulfil any other reasonable requests for the advancement of Girls Not Brides.

PERSON SPECIFICATION

Essential criteria

• Experience in event coordination, project coordination, or administrative support, ideally within an international NGO, advocacy, communications, or development environment.
• Demonstrated ability to manage multiple projects and competing priorities simultaneously, with strong attention to detail and follow-through.
• Excellent organisational and logistics skills, with experience planning and delivering in-person or virtual events.
• Strong written and verbal communication skills, with the ability to liaise confidently and professionally with colleagues and external stakeholders.
• Ability to work collaboratively across teams with different priorities and working styles, building trust and effective working relationships.
• Proactive, solutions-focused approach, with the judgement to know when to escalate issues and when to resolve them independently.
• Strong digital literacy, including confidence with project management tools, event management tools, virtual meeting platforms, shared calendars, and standard office software.
• Strong commitment to Girls Not Brides’ mission, values, and vision.
• Willingness to work flexibly and undertake occasional travel as required.

Desirable criteria

• Experience supporting cross-functional or cross-team coordination within a complex or matrixed organization.
• Experience using project management software, specifically Monday.com
• Experience working within advocacy, communications, or fundraising functions, or interest in developing a career across these areas.
• Interest in or experience of gender justice, human rights, or girls’ rights issues.

Safeguarding

Girls Not Brides is committed to ensuring all staff and partners operate in safe environments. The postholder must uphold safeguarding standards at all times and report any concerns promptly through the appropriate channels.

Diversity and Inclusion

We value diversity and encourage applications from individuals of all backgrounds, identities, and abilities. Girls Not Brides is committed to creating an inclusive work environment where everyone feels respected, valued, and able to thrive.

How to apply

The closing date for applications is 17:00 BST on Friday, 31 July 2026. Interviews are expected to take place during the week commencing 10 August 2026.

To apply, please click the "Apply Now" button on the job page and submit your CV along with a brief cover letter clearly demonstrating how you meet the role requirements.

Applications will be reviewed on a rolling basis, and we encourage interested candidates to apply early. Please note that the vacancy may close before the advertised closing date if enough suitably qualified applications is received.

Due to the anticipated volume of applications, only shortlisted candidates will be contacted.

Please note: This is a single External Engagement Coordinator position. While the role is advertised in the UK or Kenya it may be based in any of these locations, only one appointment will be made.