Gi Group
Facilities Assistant
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Job Title: Facilities Assistant
Location: York
Salary: £13.45 per hour
Contract: Part Time Temporary contract – 6 weeks
Working Hours: Monday, Tuesday & Thursday – 10am to 5pm
We’re looking for a proactive Facilities Assistant to help deliver an excellent day-to-day facilities service for our client’s site. You’ll play a key role in ensuring our workplace is safe, clean, well-stocked, well maintained and welcoming for colleagues, tenants and visitors.
You’ll be the first point of contact on site, supporting reception/switchboard activities, coordinating meeting rooms and post, monitoring contractors and helping resolve issues quickly and professionally.
Key Responsibilities:
Facilities
- Daily building checks (clean, safe, secure, stocked) and resolve issues
- Reception/switchboard, meeting rooms, post/couriers
- Log and follow up maintenance; oversee planned works and RAMS compliance
- Issue passes/keys, support site inductions
- Monitor space use, support sustainability, keep CAFM/PPM/work orders up to date
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Health & Safety
- Routine checks via AssessNet; record incidents and support investigations
- Support risk assessments, ERP/BCP readiness
- Act as First Aider/Incident Warden (and Deputy when required); monitor training cover
Comms & Customer Service
- Work closely with FM team and onsite stakeholders
- Keep FM procedures up to date; attend meetings and escalate site issues
- Deliver responsive, consistent customer service
Budgets & Contracts
- Raise POs, support tenders, source quotes
- Monitor contractors and manage internal recharges
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Experience
- Facilities (or similar) experience
- Stakeholder management and customer-facing experience
- Teamworking
Training (or willingness to train)
- First Aid and Fire/Incident Warden
- Contractor management, H&S, risk assessment
- Asbestos awareness, electrical/gas safety, working at height
Skills & Behaviours
- Strong communication; organised and able to prioritise
- Good IT skills (Word/Excel)
- Proactive, detail-focused, solutions-led
- Flexible, accountable, knows when to escalate
Hiring Contact:
Joanne Smith
Agency: GI Group Recruitment Ltd
If you would like any further information about any vacancies before applying, please feel free to contact Joanne.Smith@gigroup.com or on 07552 342472.
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