Owen Reed
Facilities Assistant
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Facilities Assistants – Bristol (x2)
Owen Reed is seeking two proactive and organised Facilities Assistants to join a leading top law firm in Bristol. These are exceptional opportunities for individuals who thrive in a dynamic working environment, delivering high-quality internal support and ensuring seamless operational efficiency across multiple office locations.
Working Arrangement
This is an office-based role in Bristol, but will also require regular travel to other offices to provide cover and operational support.
The Opportunity
In this role, you will:
- Play a crucial part in delivering high-quality facilities support across the office.
- Work closely with the Facilities Supervisor to ensure workplace services run smoothly.
- Provide an array of practical and operational assistance, including mail handling, maintenance, reprographics, and general facilities management.
This position is ideal for someone who enjoys a varied, hands-on role and takes pride in delivering outstanding service within a professional and busy legal environment.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key Responsibilities
Daily Operations
- Provide daily mail room cover, ensuring efficient handling of incoming and outgoing post.
- Assist colleagues with stationery requests and general facilities support.
Administrative & Logistical Support
- Deliver reprographics services to departments across the business.
- Order stationery, cleaning supplies, consumables, cash & carry goods, and other office essentials.
- Investigate maintenance issues and coordinate repairs with external contractors.
- Monitor office cleaning standards and address any concerns with service providers.
- Support the Facilities Supervisor in procuring consumables, non-consumable items, and general facilities services.
Office & Document Management
- Assist in planning and coordinating office moves within agreed timelines.
- Manage storerooms, oversee waste and recycling processes, and maintain kitchen standards.
- Assist in health and safety inductions for new starters and maintain accurate records (supported by the Health & Safety Co-ordinator).
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Travel & Maintenance
- Travel to other offices to provide facilities cover as required.
- Carry out basic reactive and preventative maintenance, as well as minor repairs.
Document Handling
- Manage the storage, maintenance, and archiving of deeds, wills, probate files, and other documents using a computerised database.
About You
The ideal candidate will be: ✔ Organised, reliable, and customer-focused—able to manage changing priorities effectively. ✔ Educated to GCSE standard (minimum Grade A–C or equivalent), including English and Maths. ✔ Proficient in Microsoft Word and Excel. ✔ Preferable but not essential: previous customer service or office-based experience (legal experience is an advantage, though not mandatory). ✔ Strong administrative, communication, and interpersonal skills. ✔ Proactive and flexible, with a strong commitment to exceptional internal client service.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills