Irwin Mitchell
Facilities Assistant (Leeds) (6205)
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Facilities Assistant (Leeds) (6205)
Facilities Assistant
Irwin Mitchell is a national law firm dedicated to providing personalised legal expertise. We’re more than just a law firm—we’re a collaborative team focused on supporting both individuals and businesses through life’s challenges. Our inclusive and supportive culture values your contributions, fostering an environment where everyone thrives.
We empower our colleagues to work in the way that suits them best, with flexible policies in place to support individual needs, clients, and business requirements.
The Role
As a Facilities Assistant, you’ll play a crucial role in supporting the wider Irwin Mitchell teams. This multifaceted position encompasses:
- Postroom and document services (mail, scanning, reprographics, and courier management),
- Porterage services,
- Office service centre management (stationery stock control, ordering, and paper replenishment),
- Meeting room and reception support, and
- Archiving and support for office moves, among other operational tasks.
Responsibilities
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Postroom Management:
- Oversee the receipt, sorting, distribution, and dispatch of incoming and outgoing mail, courier deliveries, and confidential documents.
- Ensure accurate, efficient processing in line with agreed procedures.
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Reprographics Support:
- Produce, finish, and distribute printed materials.
- Provide binding, laminating, and other document preparation services on time.
- Troubleshoot MFD (multi-function device) faults, e.g., paper jams, and manage printing requests.
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Document and Print Services:
- Handle collection, processing, and delivery of copy, print, scanning, and finished document requests.
- Assist in managing larger reprographic projects and prioritising tasks.
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Porterage and Office Operations:
- Move furniture, equipment, archived files, and other office items.
- Set up and adjust meeting rooms as needed.
- Perform manual handling tasks securely, including moving deliveries, replenishing supplies, and supporting relocations.
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General Facilities Support:
- Ensure the office environment remains safe, organised, and functional.
- Execute administrative support tasks as required.
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Professional Competencies:
- Strict adherence to processes, policies, and health & safety guidelines.
- Strong organisational and prioritisation skills amidst competing demands.
- Basic working knowledge of Microsoft 365 apps (Outlook, Teams, Excel).
- Ability to work independently and collaboratively, with adaptability to shifting priorities.
- Attention to detail for accuracy in all tasks.
- Clear, professional communication with peers, clients, and visitors.
Requirements
- An ability to physical labour in compliance with health & safety standards (e.g., moving equipment, organising meeting rooms).
- Willingness to Learn: No prior experience necessary—growth opportunities through onboarding and training.
Desirable Attributes:
- Experience in facilities, office support, or customer-facing roles.
- Hands-on familiarity with document services or reprographics workflows.
- Stock management or supply forecasting experience (e.g., stationery).
- Reception or front-of-house support in professional environments.
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Benefits
We prioritise your well-being, financial security, and personal growth. Our benefits package includes:
- Holidays: 25 days + bank holidays, with the option to accrue 35 extra hours of leave.
- Pensions: Generous and flexible schemes to secure your long-term future.
- Volunteering: Two paid days per year for causes you care about.
- Health: Westfield Health membership paired with our Aviva Digital GP services.
Beyond Benefits:
We invest in well-being initiatives, including our Flexible by Choice hybrid work programme, subject to role requirements.
Recognised in the 2024 Best Workplaces for Wellbeing for our commitment to mental health, our responsible, inclusive culture nurtures growth. Join our diversity and inclusion networks to accelerate your career.
Social Impact
At Irwin Mitchell, integrity drives everything. Our professional standards protect clients, colleagues, and the group’s interests.
Pre-Employment Screening:
To fulfil our honesty and integrity commitments, all successful applicants must complete:
- A UK work eligibility check,
- A criminal record check, and
- A financial background check.
Diversity & Inclusion
Irwin Mitchell LLP is an equal opportunity employer. We celebrate unlocked potential through initiatives across social responsibility, community engagement, and sustainability.
Transparency is key. Our screening processes fully comply with data protection and regulatory frameworks.
Apply today and become part of a team shaping positive change, one step at a time.
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