Career Legal
Facilities Coordinator
London
£40k – £42k/yr
Posted 2 days ago
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Facilities Coordinator
Facilities Coordinator – International Law Firm
City of London Salary: £40,000 – £42,000
About the Role
A leading international law firm based in the City is seeking a Facilities Coordinator to join their team.
Key Responsibilities
- Enter and manage facilities service requests
- Regularly walk the floor to assist employees and address facilities issues on-demand
- Report maintenance issues to vendors, ensuring all are logged, tracked, and resolved
- Work alongside the Facilities Manager to prioritise reactive tasks while maintaining project workloads
- Oversee office moves, ensuring they are carried out correctly and on time with the wider facilities team
- Provide new joiners with proper office set-up and assist departing employees with possessions removal
- Support furniture set-ups and room reconfigurations in meeting spaces as needed
- Update internal documentation, including:
- Health & Safety files
- Fire safety checklists
- Purchase orders
- Monitor and report equipment defects, including:
- Lighting
- Water leaks
- Blind controls
- HVAC
- General maintenance & repairs
- Carry out basic repairs to facilities and furnishings, and perform troubleshooting
- Assist in supervising contractors
- Help organise:
- Regular health & safety inspections
- DSE evaluations
- Risk assessments
- Manage all supplier contracts, including M&E (Mechanical & Electrical) and cleaning services
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Person Requirements
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- At least 3 years’ experience in a facilities role
- Excellent organisational and time-management skills
- Ability to work in a fast-paced, high-pressure environment whilst maintaining professionalism
- Must prioritise tasks effectively
- Proficiency in paperwork handling and record-keeping
- Ability to perform physical duties (e.g., moving furniture, basic repairs)
- Ability to work independently or as part of a team
- Strong attention to detail, accuracy, and discretion for sensitive matters
- Fluent oral and written communication
- Outstanding customer service skills, with the ability to interact professionally and discreetly
- Desirable: Previous experience in a law firm or corporate environment
- Desirable: Knowledge of health & safety at work requirements and building services
- Desirable: H&S qualifications (e.g., IOSH)
- Desirable: Membership of the IWFM or relevant IWFM qualifications
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Skills
Facilities Management
Organizational Skills
Time Management
Customer Service
Communication
Health and Safety
Problem Solving
Attention to Detail
Administrative Skills
Teamwork
Basic Repairs
Contract Management
Risk Assessment
Vendor Management
Troubleshooting
Supervision
Location