Vision RT Ltd
Facilities / Office Assistant
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Vision RT is a fast-growing MedTech company transforming radiation therapy for cancer patients by helping make it more accurate, effective, and comfortable. The company is the inventor of, and a market leader in, Surface Guided Radiation Therapy (SGRT). This technology uses advanced 3D cameras to track surface data, providing enhanced guidance across every step of the radiotherapy workflow.
Vision RT’s SGRT solutions are in 24 out of the 25 “Best Hospitals for Cancer,” as tracked by US News & World Report.
The company is recognized as one of Britain’s fastest-growing private tech companies, as featured in the 2025 Sunday Times 100 Tech list. Vision RT is also a recipient of the 2026 King’s Award for Enterprise, our fifth in 10 years. It is the UK’s most prestigious accolade for business excellence.
With around 300 employees globally and offices in the UK, Poland, and the USA, Vision RT operates independently as part of the Danish company William Demant Invest A/S, one of the world’s largest investors in healthcare companies. Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup.
Vision RT is a company with strong values, a clear mission, and a bright future. It is an exciting and rewarding organization in which to work.
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About the Role
The Facilities & Office Assistant provides administration and operational support to ensure the smooth running of office facilities and workplace services. The role helps maintain a safe, efficient, and welcoming environment for employees and visitors.
Key Responsibilities
Office Support
- Ensure office areas, meeting rooms, kitchens, and communal spaces remain tidy and fully stocked.
- Monitor and replenish office supplies, stationery, and consumables.
- Set up meeting rooms and prepare facilities for internal and external meetings, to include ordering catering and taxis.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Welcome visitors and support reception cover when required.
- Take ownership of the Company's Social Committee, planning and delivering social events throughout the year with the support of the social committee.
Facilities Support
- Log facilities requests and coordinate with contractors or service providers.
- Assist in monitoring maintenance activities and reporting building issues.
- Support office moves, desk setups, and workstation changes.
- Carry out routine workplace inspections and report any concerns.
- Assist with inventory management and asset tracking.
Health & Safety
- Support health and safety checks across the workplace.
- Report hazards, accidents, and maintenance issues promptly.
- Assist with fire safety checks and emergency preparedness activities.
- Ensure compliance with workplace policies and procedures.
- Assist with setting up health and safety on-line training for staff (Basingstoke).
- Carry out new starter health and safety inductions.
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Administration
- Maintain facilities records, supplier information, and documentation.
- Process purchase orders, invoices, and other facilities-related paperwork.
- Update facilities trackers and reports.
- Support facilities projects and workplace initiatives as required.
Knowledge, Skills & Experience
Essential
- Previous experience in an office support, facilities, administration, or customer service role.
- Good organizational and time management skills.
- Strong attention to detail.
- Good communication and interpersonal skills.
- Competent user of Microsoft Office applications.
Desirable
- Experience working in a facilities or office environment.
- Knowledge of health and safety processes.
- Experience handling suppliers or contractors.
Key Competencies
- Customer service orientation
- Teamwork and collaboration
- Organisation and prioritisation
- Reliability and accountability
- Attention to detail
- Flexibility and adaptability
- Proactive approach to work
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