Forestry Commission
Finance Administrator
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Stoke Gifford, South West England, BS16 1EJ
Job Summary
You will help/support the finance team, completing a variety of administration work, using Microsoft Office applications and bespoke software to process and monitor financial information. You will liaise with members of the public, colleagues and contractors, collating information gathered. You will cover reception duties when needed.
Job Description
Key Responsibilities & Accountabilities
- Ensure financial reports are generated on time daily, weekly, or monthly as directed.
- Verify and process new suppliers' requests and any amendment requests, providing guidance as required.
- Handle internal and external customer/supplier enquiries and disputes by liaising with colleagues and external stakeholders.
- Monitor and manage the accounts mailbox, ensuring that customer correspondence is dealt with professionally and on time.
- Monitor reports from other teams and make sure any supporting information is collected and collated.
- Raise purchase orders and record goods received notes.
- Process purchase/sales invoices and credit notes promptly.
- Ensure staff adhere to FC (Forestry Commission) procurement guidelines and offer guidance and support to colleagues.
- Audit and check data to ensure information held on the contracts database is current and correct.
- Set up IT equipment for new starters and assist staff with IT-related issues.
- Help staff with mobile phone problems.
- Occasional travel to other sites in the district to assist with IT issues.
- Any other tasks, reasonably requested by your line manager.
Person Specification
Skills, Knowledge & Experience
Essential Professional and Technical Experience
- Working in a busy office environment.
- Working in a transaction processing team or related finance function.
- Ability to use finance and bookkeeping software and applications.
- Ability to export, sort, and filter data, and utilize basic formulae within Microsoft Excel.
- Knowledge of how to set up IT and mobile phones.
- Competent IT user with experience in MS Office suite of applications, but also to have the ability to understand and use bespoke in-house computer applications.
Desirable Professional and Technical Experience
- Ability to analyze data.
- Experience supporting creating reports/presentations.
Qualifications
Essential
- A GCSE in Maths and English or functional skills equivalent.
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Desirable
- A level or level 3 equivalent qualification.
- Finance qualification or willingness to work towards one.
Benefits
- Salary of £26,959.
- Forestry Commission contributes £7,810 towards you being a member of the Civil Service Defined Benefit Pension scheme.
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an employer contribution of 28.97%.
Application Process
How To Apply
- Write a 200 word statement on your relevant experience and career history, along with a personal statement of no more than 500 words. You will be assessed on both during sifting.
- Be assessed on technical skill and strength-based questions during your interview.
- The behaviors being assessed at interview are: Seeing the Big Picture, Changing and Improving, Working Together, Managing a Quality Service, Delivering at Pace.
Selection Process Details
- Successful candidates will undergo a criminal record check and the government baseline personnel security standard check.
Reasonable Adjustments
If you require any reasonable adjustments, please email fcrecruitmentteam@forestryengland.uk.
Artificial Intelligence Use
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate, and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.
Medical
Successful candidates will be expected to have a medical.
Nationality Requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland, or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland, or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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Further information on nationality requirements.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain, and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy. This vacancy is part of the Great Place to Work for Veterans initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction.
Contact Point for Applicants
Job Contact
Name: fcrecruitmentteam@forestryengland.uk
Recruitment Team
Email: fcrecruitmentteam@forestryengland.uk
Further Information
Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact FCE by email: englandhr.services@forestryengland.uk. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
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