Finance and Accounts Officer

2. Multi-entity, grant and restricted fund tracking

• Maintain clear finance records across STT and STV’s related entities, including the charity, fund, investment adviser and GP entities.
• Ensure income, expenditure, payments and balances are recorded against the correct entity, project, fund, grant or cost category.
• Maintain intercompany, recharge and shared cost records so movements between entities are clear and evidenced.
• Maintain records for grants and restricted funds, including agreements, drawdowns, eligible expenditure, balances remaining and evidence packs.
• Ensure grant expenditure and any other restricted funds are coded, evidenced and reported correctly, avoiding double-counting and maintaining a clear audit trail.

3. Fund administration, drawdowns and investor reporting support

• Maintain STV fund records and investor information in the fund administration platform, ensuring information is accurate and up to date.
• Support capital calls, drawdowns and related fund administration records, including movements of capital between the fund and related entities.
• Track fund operating costs, payment records and supporting evidence.
• Support NAV, investor reporting and fund administration processes, working with the fund administrator, AIFM and advisers where needed.
• Learn and maintain the fund accounting and administration processes required for STV, with support where specialist input is needed to keep accurate and up-to-date records.

4. Operational administration, provider coordination and routines

• Maintain an obligations calendar covering key finance, fund administration, statutory and operational deadlines.
• Manage recurring operational administration, including insurance renewals, contract records, supplier information and provider renewals.
• Act as the day-to-day point of contact for accountants, auditors, fund administrators and other finance providers, ensuring queries are progressed and outputs are checked.
• Coordinate audit timetable, Companies House and statutory filing requirements where relevant.
• Maintain efficient routines, trackers and process notes so recurring tasks are visible, repeatable and capable of handover.
• Take on other finance and operations tasks where they are aligned with the role and the evolving needs of STT and STV.

About you

We are looking for someone who is first and foremost a strong bookkeeper or finance operations professional, with the judgement to work accurately at pace and the curiosity to understand the wider organisational context.

You will need to be highly organised, proactive and comfortable managing multiple priorities across different entities and meeting deadlines. This role will suit someone who takes pride in clean records, reliable delivery, clear communication and high-quality work, and who can keep work moving without losing accuracy, transparency or attention to detail.

You should be collaborative, responsive to feedback, willing to do practical finance work yourself, open about progress and issues, and focused on completing tasks to a high standard.

Experience and skills

Essential experience

• Recent hands-on bookkeeping or finance operations work, including responsibility for completing recurring finance tasks accurately and on time.
• Managing supplier invoices, expenses, payment runs, VAT records, bank reconciliations and supporting finance administration.
• Keeping financial records organised, well-documented, audit-ready, and capable of review by accountants, auditors, or advisers.
• Working across more than one entity, project, restricted fund, grant or cost centre, with records kept clearly separated.
• Dealing directly with suppliers, accountants, bookkeepers, payroll providers, fund administrators or other external advisers.

Desirable experience

• Experience supporting investment fund administration, fund accounting or investor reporting.
• Exposure to charity finance, grants or restricted funds.
• Hands-on involvement in payroll and pensions administration.
• Direct experience of intercompany recharges or multi-entity bookkeeping.
• A track record of working in an entrepreneurial, lean or high-performance environment where priorities move quickly.

Skills and working style

• Ability to work at pace, manage multiple priorities, and keep recurring finance tasks moving without compromising quality, accuracy, or visibility.
• A proactive and collaborative approach, open to feedback, willing to do practical work directly, and strongly focused on delivering accurate work on time.
• Comfortable doing practical bookkeeping, finance administration and recurring operational tasks, not just overseeing or coordinating them.
• Excellent attention to detail, with the ability to spot errors, question inconsistencies and maintain clean financial records.
• Excellent Excel skills, including maintaining trackers, checking data, reconciling figures and keeping information organised.
• Calm, organised and methodical when working across multiple entities, deadlines, suppliers and advisers.
• Clear, responsive and transparent communication, including knowing when to ask focused questions or escalate an issue.

This role will not suit someone whose main interest is senior finance strategy, transformation consulting, or a short-term remote role with limited accountability.

Our commitment to equality, diversity and inclusion

We are committed to building a diverse and inclusive team and encourage applications from people of all backgrounds and experiences. We welcome applications from all suitably qualified candidates regardless of race, gender, disability, religion or belief, socio-economic background, sexual orientation or age.

We are not working with recruitment agencies on this role.