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Finance Assistant Apprentice
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Provided finance administration support, processing invoices, payments, expenses, and reconciliations, maintaining accurate financial records, and assisting with budgeting, audits, and the day-to-day operation of the Finance Department.
Within purchasing department:
- Assisting with processing of Purchase Orders in the Sage Intact finance system
- Ensuring correct distribution of invoices for authorisation once goods have been received, via the Sage finance system
- Reconciliation of supplier statements and obtaining copy invoices, where necessary
- Assisting payment runs to be made by BACs. Preparation of three-day payments. Sending remittance advices to suppliers
- Assist with the Webexpense system for processing credit card bills, expense cards, and staff expenses
- Posting and reconciling direct debits for payables
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Within the rest of the finance team:
- Assist in reviewing accounts to ensure transactions are accurately recorded
- Assist in processing of regular monthly journals
- Assist with the bank reconciliation of all bank accounts
- Assist with answering staff budget queries across all schools
- Support with producing year-end schedules for the auditors, as required
- Filing and end of year archiving
- To assist with any other duties to ensure the smooth running of the Finance Department, as required
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Key Personal Qualities
- High attention to detail
- Strong organisation and time management
- Analytical and problem-solving mindset
- Excellent communication skills
- Collaborative and supportive approach
- Integrity and confidentiality
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