Finance Assistant Subsidiaries (UPL invoicing)

At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

What You’ll Do

Detailed job description and main responsibilities

• Manage and process invoices received by the Pharmacy department efficiently and accurately within the CMM (JAC) system, ensuring they are routed for approval or receipting as required.
• Resolve invoice holds and queries from budget holders, pharmaceutical teams, finance colleagues and suppliers regarding invoice queries and budget statements.
• Provide support to pharmaceutical procurement and the Transactions team (AP), to ensure accurate weekly payment runs are made to suppliers on time.
• Reconcile supplier statements and liaise with colleagues to resolve outstanding debt, following up via phone and e-mail.
• Maintain spreadsheets, databases and input financial data, following agreed procedures and helping to improve processes where appropriate.
• Plan and prioritise your workload to meet daily, weekly and monthly deadlines.
• Provide daily administrative support to allow the team to fulfil its role on a day-to-day basis.
• Raise invoices within the Oracle financial system under the direction of the supervisor.
• Be responsible, under the guidance of the Management Accountant/Senior Subsidiary Accountant, for journal input to the ledger system to ensure accurate monthly reporting.
• Assist the Management Accountant/Senior Subsidiary Accountant in the production of regular monthly management reports.
• Investigate financial queries as requested by budget managers or Subsidiary finance Teams. This includes issues about payment of invoices, payroll queries and coding issues. Undertakes calculations, some of which may be complex, to be able to resolve discrepancies and issues.

What We’re Looking For

You will have strong administrative and clerical skills, with the ability to learn new finance processes quickly.

• You will be confident using Microsoft Office, including Excel, Outlook and Teams.
• You will have good general IT skills with accurate keyboard data entry.
• You will be organised, logical and able to manage your time effectively in a busy environment.
• You will be a clear communicator who can explain financial information simply and work well with all stakeholders.
• You will bring some knowledge of finance procedures such as paying suppliers’ invoices, VAT or financial systems, or be keen to develop these with support.
• You will have some knowledge of pharmaceutical ordering processes or be keen to develop this with support.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• AAT intermediate level / NVQ Level 3
• GCSEs (grades 9-5; A*-C) including Mathematics and English or equivalent experience
• Some knowledge of finance procedures e.g. petty cash, systems, VAT

Desirable criteria

• Previous experience of clerical, finance or customer service work
• Experience in processing invoices, including handling queries

Skills and competencies

Essential criteria

• Admin and clerical skills
• Data analysis