Guardian Jobs
Finance Manager, BRENT MENCAP
London
Posted about 21 hours ago
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Job Description
Book-keeping
- Overseeing a system using hard-copy files and Quickbooks Online
- Maintaining and reconciling bank accounts and credit cards
- Raising purchase orders
- Raising invoices and processing income
- Aged debtor management
- Apportioning overheads and central costs to projects
- Managing restricted funds
- Making payments online and occasional bank deposits
Payroll and staffing
- Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including:
- New starters, leavers and role changes
- Probation ending
- Sick pay
- Parental leave, carers leave etc
- Timesheets and accrued holiday for ‘As & When’ staff
- Staff loans
- Collaborating with an external payroll provider to ensure they have accurate and timely information
- Pension plan maintenance
- Health plan maintenance
- Making monthly salary payments
- HMRC payments
- Responding to ad-hoc queries around pay and benefits
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Reporting
- Monthly management accounts for Executive Director
- Profit & Loss
- Budget vs Actual
- Cashflow
- Bi-monthly reports for Trustee Board
- Budget vs Actual
- Written report explaining variance and anticipated changes
Budgeting
- With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board
- Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work
- Supporting with or leading on budget creation for funding bids
- Monitoring performance against budget closely, and liaising with senior staff when necessary
- With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training
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Audit
- Completing pre-audit checklist and information submission
- Ensuring online systems are up to date and ready for external auditor review
- Hosting Auditor in office and answering queries
Other
- Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change
- Supporting the Company Secretary with Companies House and Charity Commission filings and reporting
- Supporting colleagues with the delivery of services in the building and activity participants in any way required
- We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors
- Any other tasks and duties as reasonably required in the role
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Skills
Book-Keeping
Payroll
Budgeting
Reporting
Aged Debtor Management
Financial Management
Quickbooks Online
Bank Reconciliation
Staffing Management
Pension Plan Maintenance
Health Plan Maintenance
Audit Preparation
Financial Reporting
Cost Management
Variance Analysis
Stakeholder Collaboration
Location