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Role Overview:
Contract - Part-time, permanent, 0.4/0.5/0.6 FTE
Salary - £38,625 pro rata during probation rising to £43,260 after completion of probation
Hours & Days - 14/17.5/21 hours a week (Preferably worked within Tuesday-Thursday)
Additional benefits - 32 days paid holiday, including bank holidays (pro rata), Employers pension contribution of 3%, Health cash plan, Employee assistance programme, Staff socials, Staff loans
Location:
Willesden, NW10, with possibility of hybrid arrangements after probation
About the role
Our current finance manager has been pivotal to Brent Mencap’s growth, adapting to paying more people, dealing with complicated invoices, making sure we get paid promptly, being as diligent about a project budget worth £5k as our overall budget and supportive with staff wage queries. While there is lots of data input, reconciling, processing purchase orders, the role involves real involvement in project development, monitoring with other managers and face-to-face involvement with users and staff. It’s never boring, and definitely not for the faint hearted!!
As Finance Manager for Brent Mencap, you will have a key leadership position and sole (but supported) responsibility for the finance function. You will be responsible for the strategic and operational oversight of our finances, ensuring compliance with all statutory requirements while ensuring our services are sustainable through sound financial planning. You will work closely with the Executive Director and Trustee Board to provide accurate insights and projections that support long-term growth and resilience.
You will play a pivotal role in reviewing and maintaining our robust finance and administrative system and procedures, managing risks and ensuring our charity finances can support delivery of our mission. You will also contribute to the development of funding applications, tenders, and financial strategies.
Selection process
This post is:
- subject to Enhanced DBS Disclosure
- subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. It will be necessary for a disclosure to be made to the Disclosure and barring Service for details of any previous criminal convictions
- Candidates must be eligible to live and work in the UK
- Please note our office is on the first floor of a Victorian building with no lift
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To be shortlisted, you must:
- Email info@brentmencap.org.uk for a job pack
- Fully complete our application form and return by Monday 27 July, 12:00
- In the personal statement section show clearly how your previous experience and knowledge meet all aspects of the person specification
- Provide examples given of actual actions/experience relating to the person specification
- Number each response in line with the person specification
- Indicate at the end of your statement your preferred part time hours and any dates you aren’t available for interview
- Please email your completed application form and personal statement
Interview details
- A 2-part Interview with senior staff will take place at Brent Mencap, currently planned for w/b 03 August.
- Shortlisted candidates will be given a task to complete and print at Brent Mencap before the interview
- We anticipate the interviews will take 2 hours with a 15-minute break between task and interview
Job Description
Book-keeping:
- Overseeing a system using hard-copy files and Quickbooks Online
- Maintaining and reconciling bank accounts and credit cards
- Raising purchase orders
- Raising invoices and processing income
- Aged debtor management
- Apportioning overheads and central costs to projects
- Managing restricted funds
- Making payments online and occasional bank deposits
Payroll and staffing:
- Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including:
- New starters, leavers and role changes
- Probation ending
- Sick pay
- Parental leave, carers leave etc
- Timesheets and accrued holiday for ‘As & When’ staff
- Staff loans
- Collaborating with an external payroll provider to ensure they have accurate and timely information
- Pension plan maintenance
- Health plan maintenance
- Making monthly salary payments
- HMRC payments
- Responding to ad-hoc queries around pay and benefits
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Reporting:
- Monthly management accounts for Executive Director
- Profit & Loss
- Budget vs Actual
- Cashflow
- Bi-monthly reports for Trustee Board
- Budget vs Actual
- Written report explaining variance and anticipated changes
Budgeting:
- With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board
- Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work
- Supporting with or leading on budget creation for funding bids
- Monitoring performance against budget closely, and liaising with senior staff when necessary
- With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training
Audit:
- Completing pre-audit checklist and information submission
- Ensuring online systems are up to date and ready for external auditor review
- Hosting Auditor in office and answering queries
Other:
- Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change
- Supporting the Company Secretary with Companies House and Charity Commission filings and reporting
- Supporting colleagues with the delivery of services in the building and activity participants in any way required
- We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors
- Any other tasks and duties as reasonably required in the role
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