Job Title: Finance Manager

Reports to: Chief Executive Officer

Job Purpose

Provide a range of finance functions and is responsible for financial oversight of the two companies within The Gregynog Trust, the charity itself and the trading arm Gregynog Enterprises Ltd, encompassing daily processing and budget management reporting for managers, the CEO and the Board of Trustees.

Direct Reports: Finance Assistant

Location: Gregynog Hall

Working Hours: 35

Contract Type: Full Time, Permanent

Responsibilities

• Preparation and presentation of timely monthly management accounts for 2 companies including group consolidation and narratives. These need to show backward looking performance, budgeting information and projected out turns. For forward looking purposes and planning.
• Produce two-weekly & monthly cash flows and forecasting to ensure there are sufficient funds to meet all creditor deadlines
• Review and oversee the daily processing of transactions, ensuring accurate and timely records
• Use the in-house booking system (Rezlynx) to obtain financial information to produce the monthly P&L and income forecasting
• Oversee all prepayments and accruals to ensure they are accurately timed
• Ensure correct VAT charging and recording is actioned and complete quarterly VAT returns for the VAT group including calculations for partial VAT recovery
• Review and authorise payment runs
• Ensure debtor balances are reviewed and appropriate actions taken
• Create year end accounts and liaise in a timely manner with auditors to provide consolidated statutory accounts to be presented for approval at the Annual General Meeting
• Provide ad-hoc reports and analysis to assist Trustees and managers in their prioritisation and decisions
• Implement sound financial controls
• Preparing payroll details for external payroll provider and managing staff salary payments for both contracted and casual workers
• Leading and problem solving within the team and suggesting solutions when necessary
• Fixed asset management – maintain fixed asset register and calculate depreciation
• Support CEO with business plan and budget creation with 6 monthly reviews
• Review and lead on all contractual matters i.e suppliers, procurement and energy to ensure we have the best value for money
• Assist as appropriate in the preparation of applications for grants/funding and keeping detailed records for reconciliation to ensure we stay on track as per agreements
• Oversee the control of the petty cash account and use of company credit card
• Managing relations with auditors, professional bodies and payroll services while scrutinising legal and financial documents for accuracy and compliance