Coventry Rape and Sexual Abuse Centre (CRASAC)
Finance Officer (HR & Payroll) - Maternity Cover
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Finance Officer (HR & Payroll) - Maternity Cover
Finance Officer (HR & Payroll) – Maternity Cover
Responsible to: Head of Finance & Operations
Salary: FTE £32,597 (Actual pro-rata salary: £17,620 – £22,025)
Hours: 20–25 hours per week
Location: Coventry, Office-Based
Contract: Fixed-term for up to 14 months
About the Role
We know that imposter syndrome is real, especially for women. You do not need to meet 100% of these criteria. We strongly encourage women from all backgrounds with transferable skills and relevant experience to apply. What matters is your proven willingness to learn quickly, work accurately, and contribute positively to our mission.
This role is central to the smooth running of CRASAC and supports our frontline teams in delivering high-quality services for survivors.
Responsibilities
Financial Administration & Reporting
- Manage daily financial processes, including purchase ledger, sales ledger, and banking.
- Process invoices, supplier payments, and income receipts accurately and on time.
- Reconcile bank accounts, petty cash, and balance sheet accounts.
- Monitor outstanding income and undertake credit control where required.
- Prepare monthly financial reports, reconciliations, and supporting schedules for review.
- Support budget monitoring, forecasting, and cash flow administration.
- Assist with the preparation of year-end accounts and external audit requirements.
- Support the creation of financial reports for funders, managers, and trustees.
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Payroll & Pension Administration
- Manage monthly payroll processes using Sage Payroll.
- Process starter, leaver, and payroll adjustments.
- Maintain accurate payroll records and employee data.
- Liaise with HMRC, pension providers, and external payroll contacts.
- Respond to staff queries related to payroll.
- Ensure all statutory payroll obligations are met on time.
HR Administration & Employee Lifecycle Support
- Maintain employee records and HR systems, including BreatheHR.
- Prepare contracts, offer letters, and employment documentation.
- Assist with recruitment, onboarding, and induction processes.
- Monitor probation reviews, mandatory training, and compliance records.
- Maintain HR files and audit trails.
- Support organisational compliance with employment legislation, policies, and procedures.
Operational Support & Compliance
- Ensure confidentiality and data protection requirements are upheld.
- Support organisational reporting and compliance needs.
- Contribute to improving financial, payroll, and HR systems.
- Attend team meetings, training, and events as required.
- Perform additional duties as needed within role scope.
Person Specification
Core Competencies (Experience & Capability)
Address the following in your application, with examples where possible:
- Financial Administration & Processing
- Experience managing invoicing, reconciliations, banking, purchase and sales ledgers.
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Financial Reporting Support
- Experience preparing reconciliations and reports for management.
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Payroll & Pension Administration
- Experience processing payroll, pensions, and maintaining compliance records.
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HR Administration & Employee Lifecycle Support
- Experience supporting recruitment, onboarding, contracts, and HR systems.
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Accuracy, Confidentiality & Professional Integrity
- Ability to ensure data integrity and professional handling of sensitive information.
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Organisation & Prioritisation
- Effectively manage deadlines, prioritise tasks, and maintain attention to detail.
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Systems Management & Continuous Improvement
- Confidence in managing finance, payroll, and HR systems, and enhancing processes.
Additional Strengths (Beneficial)
- AAT qualification (qualified, part-qualified, or studying).
- Charity/sector experience in voluntary, health, or social care.
- Experience with Sage Payroll, MFO, BreatheHR, or similar systems.
- Knowledge of GDPR and compliance requirements.
- Commitment to CRASAC’s mission and trauma-informed services for survivors.
This role is restricted to female applicants under the Equality Act 2010. As a* Rape Crisis Centre, CRASAC promotes equality, diversity, and inclusion, and welcomes applications from all backgrounds.*
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