London Borough of Barnet
Finance Officer (Non-Accounting)
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Finance Officer (Non-Accounting)
Accounts Payable Administrator
About Barnet Council
Barnet is a borough with much to be proud of. Our excellent schools, vibrant town centres, vast green spaces and diverse communities make it a great place to live and work.
As a council, we aim to build on these strengths as we move forward. We are growing and developing to meet the challenges facing our borough, committed to working with partners and residents to create the best possible Barnet.
As an organisation, our staff embody the values of Learning to Improve, Caring, Inclusivity, and Collaboration—these principles guide our work every day.
About the Role
The Accounts Payable Administrator is responsible for accurately processing and managing all invoices, bills, and payments for the organisation. This vital role ensures adherence to company policies, timely payments, and effective communication with vendors and internal stakeholders.
Key Responsibilities
1. Master Data
- Creation of suppliers from online and offline requests.
- Amendment of supplier details based on service area requests.
- Conduct due diligence on new supplier requests.
- Liaise with service areas regarding supplier creation and amendments.
2. Invoice Scanning & Processing
- Verification and processing of invoices sent to the scanning solution process.
- Completing ‘handshake’ for acceptance of new supplier invoice templates.
- Ensuring invoices meet business rules and requirements for payment.
- Enforcing Barnet Council’s No PO no Pay policy restricts payments without purchase orders.
- Extraction of invalid/incorrect invoices or documents. -Escalation of issues to the OCS software partner.
- Contacting suppliers or requisitioners to resolve invoicing issues.
3. Purchasing Administration
- Creation and amendment of Contract and Blanket Purchase Agreements.
- Maintenance and review of purchase orders.
- Verification of invoices for accuracy, completeness, and appropriate approvals.
- Performance of goods receipt matching for scanned purchase order invoices ensuring alignment with order records.
- Resolution of discrepancies in invoices, ensuring proper documentation and supporting approvals remain intact.
4. Payment Processing
- Processing payments to vendors, employees, and other payees in a timely and accurate manner.
- Confirmation of payment terms, discounts, and scheduling to maximise cash flow.
- Maintenance of accurate payment records and ensured compliance with relevant policies.
- Leveraging early payment discounts to optimize financial position.
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5. Vendor Management
- Establishing and maintaining professional relationships with vendors.
- Responding to vendor inquiries and resolving payment issues promptly.
- Performing reconciliations for vendor statements to guarantee payment accuracy and completeness.
6. Month-End Closing
- Assisting in month-end financial processes, including reconciling accounts payable balances and generating necessary reports.
- Participation in periodic audits, providing necessary financial information and documentation on request.
7. Recordkeeping & Reporting
- Maintaining organised records and up-to-date documentation for all invoices and related payments.
- Generating and analysing accounts payable reports to monitor performance, identify trends, and propose process improvements.
8. Compliance & Policy Adherence
- Ensuring adherence to company policies, accounting principles, and relevant regulations in all processes.
- Participating in development and updates of accounts payable policies and procedures.
9. Cross-Functional Collaboration
- Collaborating with departments such as Procurement, Finance, and Operations to ensure smooth income process.
- Assisting in special projects and process improvements in the field of accounts payable.
What We Offer
- 31 days annual leave plus public and bank holidays.
- Access to the Local Government Pension Scheme for financial security and dependent protections.
- Commitment to work-life balance, including potential flexible working options like hybrid work, part-time, job share, or home working.
- A wide range of lifestyle discounts from major retailers, supermarkets, and energy suppliers.
- Payroll benefits including cycle-to-work schemes, eye care vouchers, travel support, and gym memberships.
- Significant investment in training and development opportunities.
- Employee wellbeing programs, featuring confidential Employee Assistance services.
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How to Apply
Read the job description and person specification pages before you click ‘Apply’ to start the application process. For any further information about the role, contact Diane Brown.
Note: Dates on the application system may appear in US format due to system setup (MM/DD/YYYY).
Additional Information
Barnet adheres to rigorous safeguarding procedures and expects all staff to uphold the highest standards in safeguarding children, young people, and vulnerable adults. This may involve procedures such as:
- AI detection screening, biometric verification, right-to-work checks, qualification scrutinizing,
- Employment and insights history review (6 years), 5-year employment history checks,
- Police Disclosure (DBS) investigations,
- Credit checks,
- Social media, sanctions, and occupational health screenings.
Promoting diversity, Barnet values applicants from all backgrounds and encourages applications from underrepresented groups.
We support all forms of flexible working, including part-time, compressed hours, and hybrid models and are committed to a healthy work-life balance. Please discuss relevant requirements or flexibility preferences during your interviews.
Barnet is a Disability Confident Commitment employer. We welcome and support job applicants with disabilities, including adjustments for interviews or applications. Check Access to Work for more information at www.gov.uk/access-to-work/apply.
Positions with Barnet Council are subject to a six-month probationary period during which your continued suitability for the role is reviewed.
Applications may be closed early in the event of sufficient adequate applicants received. We recommend applying as soon as possible to meet recruitment timelines.
Do not hesitate to check both your inbox and junk mail folder for any further communications regarding your application. Should you not hear from us within four working weeks after the advertised closing date, kindly consider your application unsubmitted.
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