Barnet Council
Finance Officer (Non-Accounting) Fixed term 7 months
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Finance Officer (Non-Accounting) Fixed term 7 months
Accounts Payable Administrator – Barnet Council
Important Information for Current Barnet Council Employees
Where possible, employees with access to Oracle should apply via the Opportunity Marketplace (Internal Career Site) to ensure applications are correctly identified as internal and avoid delays.
About Barnet Council
Barnet is a dynamic borough featuring:
- Excellent schools
- Vibrant town centres
- Extensive green spaces
- A diverse and inclusive community
As a forward-thinking organisation, Barnet Council is committed to:
- Growth and adaptation to meet borough challenges
- Collaboration with local partners and residents
- Upholding core Values:
- Learning to Improve
- Caring
- Inclusive
- Collaborative
These values underpin all actions taken by Barnet staff.
About The Role
The Accounts Payable Administrator plays a critical role in ensuring accurate processing, management, and timely payments of all invoices, bills, and vendor transactions while adhering to financial policies, approval protocols, and regulatory compliance.
Key Responsibilities
Master Data
- Create supplier records from online and offline requests
- Update supplier details based on service area requests
- Conduct due diligence on new supplier engagements
- Liaise with service areas for supplier creation and amendments
Invoice Scanning & Verification
- Verify and process invoices through scanning solutions
- Complete the “handshake” for approval of new supplier invoice templates
- Ensure invoices meet business rules and payment criteria
- Enforce "No PO No Pay" policy strictly
- Identify and extract invalid/incorrect documents
- Escalate issues to the OCS software partner as needed
- Contact suppliers or requisitioners to resolve invoicing issues
Purchasing Administration
- Manage Creation and amendments of Contracts and Blanket Purchase Agreements
- Conduct purchase order maintenance
- Review and verify invoices for accuracy, completeness, and approvals
- Perform goods receipt matching to align purchase orders with invoiced payments
- Resolve discrepancies
- Maintain proper documentation and approval chains
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Payment Processing
- Process payments for vendors, employees, and other payees with accuracy and timeliness
- Verify payment terms, discounts, and scheduling to optimize cash flow and secure early payment discounts
- Maintain accurate payment records and ensure compliance with policies
Vendor Management
- Establish and nurture relationships with vendors and suppliers
- Address vendor inquiries promptly while resolving payment-related issues
- Conduct vendor statement reconciliations to verify accuracy of payments
Month-End Closing
- Assist in month-end closing processes
- Reconcile accounts payable balances
- Generate necessary reports and schedules
- Participate in periodic financial audits and provide required documentation
Recordkeeping & Reporting
- Maintain organized, up-to-date accounts payable records
- Generate and analyze accounts payable reports to improve processes
Compliance & Policies
- Ensure adherence to company policies, accounting standards, and legal regulations
- Collaborate in developing and updating accounts payable policies and procedures
Cross-Functional Collaboration
- Work closely with departments such as Procurement, Finance, and Operations for seamless processes
- Contribute to special projects and process improvement initiatives
What We Offer
- 31 days annual leave including public and bank holidays
- Local Government Pension Scheme, ensuring long-term retirement stability and dependent security
- Flexible work-life balance options:
- Hybrid working
- Flexitime
- Job sharing
- Part-time or home working
- Lifestyle discounts with major retailers, energy suppliers, and more
- Enhanced payroll benefits:
- Cycle-to-work schemes
- Eye care vouchers
- Travel subsidies
- Discounted gym memberships
- Training and development opportunities
- Employee well-being programs including confidential assistance services
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How To Apply
- Read the full job description and person specification carefully before applying.
- Contact Diane Brown (diane.brown@barnet.gov.uk) if you require further details.
Accessibility Note
Some system dates, such as “Apply Before,” may display in US date format (MM/DD/YYYY). For scenarios requiring adjustments, AI support may be utilised—but all examples and assertions must originate from your direct experience.
Disclosure & Codes of Conduct
- Misrepresentation (including AI-generated content posing as personal experience) may result in application withdrawal, fraud investigation, or disciplinary action.
- Safeguarding commitments: Barnet Council was crucial about ensuring the wellbeing of children, young people, and vulnerable adults (including appropriate background checks including DBS, employment history, credit checks, and biometric verification).
Diversity & Inclusivity
Barnet Council promotes equality of opportunity and diversity. Flexible working models are encouraged. For candidates with disabilities or requiring reasonable adjustments in application or interview, please contact the assigned lead contact.
As a Disability Confident Committed Employer, Barnet Council supports the Access to Work scheme (see GOV.UK).
- Probationary period: All posts include a 6-month transition phase.
- Vacancy closures: Applications may be reviewed before the stated close date due to sufficient responses. Ensure frequent email spam/junk mail checks for application notifications.
Note: Failure to hear within 4 weeks of closing may indicate you’ll have not been shortlisted.
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