Barnet Council
Finance Officer (Non-Accounting)
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Finance Officer (Non-Accounting)
Accounts Payable Administrator
Important Information for Current Barnet Council Employees
Where possible, employees with Oracle access are encouraged to apply via the Opportunity Marketplace (Internal Career Site) to ensure applications are correctly identified as internal and avoid recruitment delays.
About Barnet Council
Barnet is a thriving borough offering excellent schools, dynamic town centres, abundant green spaces, and diverse communities—making it an outstanding place to live and work. As a council, we’re focused on strengthening these assets to overcome future challenges while collaborating with partners and residents to continually enhance life in Barnet.
Our staff embody our core values: Learning to Improve, Caring, Inclusive, Collaborative.
About the Role
The Accounts Payable Administrator ensures accurate processing and management of all invoices, bills, and payments. Responsibilities include adherence to council policies, timed payments, and seamless communication with vendors and internal stakeholders.
Key Responsibilities
Master Data Administration
- Create supplier records from online and offline requests.
- Update supplier details based on service area requests.
- Conduct due diligence on new supplier requests.
- Liaise with service areas for supplier creation and amendments.
Invoice Scanning
- Verify and process invoices in the scanning solution.
- Complete ‘handshake’ for new supplier invoice templates.
- Validate invoices against business rules and No PO no Pay policy.
- Extract and escalate invalid/incorrect documents with relevant software partners.
- Contact suppliers/requisitioners to resolve invoicing concerns.
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Purchase & Contracts Administration
- Create, amend, and maintain Blanket Purchase Agreements and contracts.
- Manage purchase orders.
- Review, verify, and approve invoices for accuracy and completeness.
- Perform goods receipt matching for invoices processed into the system.
- Resolve invoice discrepancies and ensure proper documentation/approvals.
Payment Processing
- Process timely and accurate vendor, supplier, and employee payments.
- Verify payment terms, discounts, and scheduling for optimal cash flow.
- Maintain payment records compliant with policies and regulations.
Vendor Management
- Build and maintain relationships with vendors.
- Resolve inquiries/payment issues professionally and promptly.
- Conduct vendor reconciliations to confirm payment accuracy.
Month-End Closing
- Assist in month-end reconciliations and financial reporting.
- Participate in audits by providing documentation when required.
Recordkeeping & Reporting
- Organise and update accounts payable records.
- Generate and analyse reports to monitor performance/trends.
Compliance & Policies
- Ensure adherence to council policies, accounting standards, and regulations.
- Support the development of updated AP policies.
Collaboration
- Work closely with Procurement, Finance, and Operations for efficient processes.
- Contribute to projects/process improvements in accounts payable.
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[Download the full job description here.]
What We Offer
- 31 days’ annual leave, plus public/statutory bank holidays.
- Access to the Local Government Pension Scheme for a secure income in retirement.
- Flexible work arrangements including:
- Hybrid working
- Job share/part-time
- Homeworking
- Lifestyle discounts from leading retailers, supermarkets, and providers.
- Payroll benefits:
- Cycle to work schemes
- Eye care vouchers
- Discounted travel and gym memberships
- Training and development opportunities.
- Employee well-being support:
- Provide confidential assistance programs.
How to Apply
Before applying, review the full job description and person specification. For any queries, contact Diane Brown at diane.brown@barnet.gov.uk.
Note: Application system dates appear in US format (MM/DD/YYYY).
Conduct & AI Guidance:
- AI can support applications, but all content must reflect true experiences—presenting AI-generated content as your own may result in withdrawal, fraud investigation, or disciplinary action.
- Barnet Council commits to safeguarding, equality, and flexible working—we welcome applications from all backgrounds and encourage adjustments for disabled applicants. Probationary periods apply to all roles.
Vacancies may close early based on volume of applications.
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