Kennedys
Finance Operations Administrator - 3-Month Fix-Term Contract
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Kennedys is seeking a Finance Operations Administrator to join our Financial Operations team based in Chelmsford. The successful candidate will work as part of the Working Capital team, alongside the Cashiering and Finance Database teams, providing proactive billing and credit control support to the Firm.
The primary focus of this role will be supporting the Firm's e-billing function, including the upload of invoices to client portals, management of invoice rejections and appeals, and the resolution of billing queries. The successful candidate will also provide broader billing and credit control support as required.
Team
Kennedys Finance team supports the Firm globally by delivering timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients.
Our Finance team comprises of:
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- Financial Control
- Financial Planning and Reporting
- Management Accountants
- Working Capital
- Legal Cashiers
- Financial Operations Database teams
Key Responsibilities
- Upload, draft, amend and coordinate the lodgement of e-bills, ensuring compliance with client requirements and service level agreements and portal submission guidelines.
- Work as part of the finance operations team, primarily supporting the Working Capital team, to help provide a highly effective and efficient service across billing and credit control to the Firm.
- Assist team members to provide a comprehensive billing and credit control service, providing administrative assistance as required.
- Ensure billing, debtor and client information is maintained accurately within the finance systems.
- Manage client invoice appeals and rejections.
- Provide support in drafting bills as requested (in accordance with Client Service Level Agreements), ensuring completeness of billing information.
- Track and chase unsettled draft bills on a regular basis, reporting defaulters to the supervising Legal Billers and/or Assistant Billing Manager.
- Process invoice reversals, credit notes and invoice re-issues as required.
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Required Experience
- An interest in finance, administration and professional services.
- Good attention to detail and accuracy.
- A positive attitude, willingness to learn and ability to work as part of a team.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
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