Mott MacDonald
Finance Project Coordinator
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Finance Systems Project Coordinator Location: Croydon, UK
About the Role
The Finance Systems team is responsible for the maintenance, enhancement, deployment, and training of Finance IT tools, including our ERP system. We have an exciting opportunity for a Project Coordinator to support the delivery of finance systems and transformation projects.
This full-time permanent role provides hands-on experience in project coordination and governance, working closely with Project Managers, Finance SMEs, and IT teams. You’ll collaborate with cross-functional stakeholders to ensure timely and successful project delivery.
Key Responsibilities and Duties
Project Coordination & Governance
- Support the planning and coordination of project activities, ensuring alignment with timelines and deliverables.
- Maintain comprehensive documentation, including:
- Project plans
- RAID logs (Risks, Actions, Issues, Dependencies)
- Action logs
- Status reports
- Assist in preparing governance packs for stakeholder review.
Meeting & Stakeholder Support
- Organise and chair project meetings, including agenda preparation and attendance recording.
- Capture and distribute minutes and action items, tracking follow-ups with stakeholders.
- Facilitate clear, effective communication between teams and senior management.
Risk & Issue Management
- Identify, log, and track risks, issues, and dependencies in projects.
- Escalate and support the resolution of critical risks/issues in collaboration with project leads.
Administrative & Operational Support
- Provide administrative support to the project team, including task management.
- Maintain project workflows, ensuring continuous improvement in process integration.
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Essential Requirements
- Proven experience in a relevant discipline, such as:
- Business Management
- Finance
- IT
- Project Management
- Ability to work effectively with diverse stakeholders, with strong communication and engagement skills.
- Knowledge of IT/business processes, including funds accounting and ERP systems.
- Hands-on experience in project coordination/PMO support, including governance tasks (e.g., RAID logs, reports).
- Organisational prowess: ability to manage multiple tasks and deadlines under pressure.
- Full proficiency in Microsoft Office tools, including:
- Excel
- PowerPoint
- Teams
- SharePoint
Desirable Qualifications
- Interest in digital transformation or finance systems consulting projects.
- Experience with project financials, budgeting, or benefits tracking analysis.
- Awareness of structured project methodologies, such as PRINCE2/APM.
Working Arrangements
We support a hybrid working model, aligned to your preferences and commitments. Our flexible policy prioritises your well-being, flexibility, and performance outcomes.
Benefits and Perks
Mott MacDonald offers a competitive benefits package, including:
Financial Security
- Pension matching (4.5% to 7%);
- Life assurance cover (up to 4x basic salary, with optional 6x boost);
- Income protection (financial/wellbeing support for long-term illness);
- Flexible benefits allowance (for life insurance, critical illness, and payroll schemes).
Employee Ownership
- Direct stake and voice in company performance as a proud employee-owned business.
- Annual performance bonuses for both individual and team success.
Wellbeing Platform
- Private medical insurance for UK colleagues.
- Health cash plan (covering medical costs).
- Access to Peppy (menopause experts and wellbeing expert support); comprehensive group-wide therapies;
- Option to adjust wage to enhance family/dependent benefits.
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Time Off
- Minimum 33–35 days annual leave (including public holidays).
- Eligibility for 35 days’ leave after 5 years of service.
- 10 paid days for Armed Forces Reserves or cadet adult volunteering.
Family-Focused Policies
- 26 weeks paid maternity/adoption leave, with up to 6+ months at minimum pay.
- Shared parental leave matching maternity terms where applicable (up to 24 weeks at full pay).
- Carer’s leave: up to 5 days (2 paid) for workplace support.
Development & Growth
- Free subscription to professional institutions (e.g., chartered institutes).
- Training/budget for both technical and soft skills (e.g., mentoring, formal programmes).
Networks and Inclusion
- Advanced Employee Networks for LGBTQ+, gender, race/ethnicity, disability, and carers/diversity advocacy.
- Gold standard support for military families via our Armed Forces Network.
- Community-focused initiatives for social outcomes.
Additional Notes
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No sponsorship available under the UK Skilled Worker visa route (as of April 2024). We welcome applicants via alternative immigration routes such as Global Talent.
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Apply in person at [Job Reference 15240], or contact recruiters: Recruiter: Alice Roostan Contact: [Provided within vacancy link]
We commit to equality, diversity, and inclusion and provide reasonable adjustments for disabled candidates. For support outside the application process, email us at reasonable.adjustments@mottmac.com.
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