U.S. National Archives and Records Administration
Finance Systems Officer
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Finance Systems Officer
Finance Systems Officer
The National Archives
About The National Archives
As the living, growing home of our national story, The National Archives is a special place to work. We’re an institution nearly 200 years old, with a collection spanning 1,000 years of history.
We’re challenging ourselves to become a 21st-century national archive—inclusive, entrepreneurial, and disruptive. To achieve this, we need clever, passionate, and ambitious people like you.
Job Overview
Role Summary
The Finance Systems Officer will be responsible for maintaining financial systems, ensuring data accuracy and integrity, and providing technical support across the organisation.
- Salary: £37,893 – £42,002 per annum
- Contract: Permanent, full-time (part-time, flexible working, and job-sharing considered)
- Location: Primarily on-site at Kew (60% minimum) with onsite and hybrid working options
- Closing date: Thursday 16th July (midnight)
Reporting to the Head of Financial Systems, this evolving role offers the opportunity to shape its impact, working across all areas of the organisation.
Accountabilities & Key Responsibilities
Technical System Maintenance & Development
- Oversee the upkeep, maintenance, and improvement of financial systems (e.g., Workday, Adaptive Planning), ensuring efficiency and accuracy.
- Use automated processes, machine learning algorithms, and generative AI tools to handle repetitive tasks, predict trends, and generate insights from historical data.
- Solve complex financial and system-related challenges, driving meaningful change.
Spreadsheet Management & Data Integrity
- Create, manage, and update spreadsheets for financial tracking.
- Ensure compliance of chart of account codes, cost centres, and reporting groups across teams.
- Develop and oversee forecasting and budgeting templates, including data uploads to Workday.
Technical Support & System Oversight
- Provide first-line support to finance colleagues, troubleshooting system issues.
- Collaborate with external suppliers to resolve technical problems and manage third-party projects.
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Compliance, Documentation & Reporting
- Generate financial reports and summaries for executive teams.
- Ensure adherence to financial regulations and standards.
- Maintain thorough documentation of processes, system changes, and updates.
Training & Collaboration
- Deliver training sessions and develop user guides on financial systems.
- Work closely with finance teams and other departments to ensure seamless integration.
About You: Person Specification
Essential Criteria
✅ Substantial experience in maintaining and improving financial information systems, including a deep understanding of data structures and financial processes. ✅ Excellent IT skills, including advanced Microsoft Excel proficiency. ✅ Strong analytical and problem-solving abilities. ✅ Exceptional attention to detail and data accuracy in financial system management. ✅ Effective communication and interpersonal skills. ✅ Ability to work both independently and as part of a team. ✅ Strong organisation and time management.
Desirable Criteria
🔹 Experience in government or public sector finance. 🔹 Proficiency in Excel macros and VBA.
Application Process
Steps
- Personal Statement & Work History: Submit a statement (≤ 1000 words) detailing your relevant experience. Successful interviews are based on the four essential criteria.
- Two-Stage Interview:
- Stage 1: Conducted via Microsoft Teams.
- Stage 2: Held **on-site at Kew>.
Essential Criteria for Shortlisting
- Substantial experience in financial system maintenance and improvement.
AI & Authenticity Policy
⚠ AI cannot be used to generate examples or statements. All submissions must be factually accurate, truthful, and derived directly from personal experience. Failure to comply may result in withdrew applications or disciplinary action.
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Benefits
Workplace Perks
- Generous benefits package, including:
- Pension, sports and social club, onsite gym, and discounted on-site café.
- Training and development opportunities.
- Leave entitlement:
- 22 days (annual), increasing to 25 after Year 1, and 30 after 6 years.
- 10.5 public holidays per annum.
- Note on childcare vouchers: Moving to The National Archives will prevent accessing childcare vouchers, but alternative schemes (e.g., Tax-Free Childcare) may apply. Check eligibility
Support & Inclusivity
- Reasonable adjustments available for applicants with disabilities. Contact carers@nationalarchives.gov.uk to discuss requirements.
- Civil Service Disability Confident Scheme (DCS) for eligible candidates with disabilities.
- Redeployment Interview Scheme for affected civil servants.
- Veteran-friendly organisation.
Security & Compliance
- Successful applicants must pass disclosure and barring checks.
- Civil Service Code applies; recruits are selected based on merit and fairness.
Why Join Us?
We’re ambitious, innovative, and have a diverse workforce. Whether you’re a records specialist, researcher, web developer, or marketer, we want you to help us redefine what archives can be.
🔗 Explore more: → National Archives website → Accessibility Statement
Contact & Next Steps
📧 Questions: careers@nationalarchives.gov.uk 🛠 Reasonable adjustments: Complete the Reasonable Adjustments section in your application.
Interested? Apply now—your impact starts here!
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