Babcock International Group
Fleet Administration Coordinator
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Fleet Administration Coordinator
Fleet Administration Coordinator
Location: Ruislip, West London
Compensation: £32,833.00 + Benefits
Role Type: Full-time / Permanent Role ID: SF73757
About the Role
At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational.
This is a fast-paced, coordination-focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.
Responsibilities
As a Fleet Administration Coordinator, you’ll provide day-to-day administrative and planning support across MSC fleet operations. Your role includes:
- Coordinate planned servicing, inspections, and fleet events in alignment with the annual maintenance plan
- Maintain accurate asset, mileage, and compliance records within fleet systems
- Monitor priority assets, manage defects, and support resolution with relevant stakeholders
- Ensure compliance documentation is current, complete, and audit-ready
- Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly
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This is a full-time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).
Requirements
Essential Experience
- Strong organisational skills, with the ability to prioritise work in a busy environment
- High attention to detail and confidence in maintaining accurate records
- Comfortable working with systems, databases, and Microsoft Office applications
- A proactive, collaborative approach to problem-solving and coordination
Qualifications & Compliance
No strict qualification requirements, but a suitable level of experience or willingness to learn must be demonstrated. Security Clearance: Candidates must be prepared to achieve and maintain Standard (BPSS) security clearance.
National security and trade control restrictions apply — citizenship or residency may impact eligibility.
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Benefits
- Generous holiday allowance
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10 days special paid leave
- Holiday Trading: Opportunity to buy/sell additional annual leave
- ‘Be Kind Day’: One day per year of paid leave for volunteering
About Babcock
We’re Babcock — a global FTSE 100 organisation with over 26,000 people working together to make a lasting difference. We’re committed to national security, public infrastructure, and long-term careers that respect work-life balance.
Here, your work will be essential, meaningful, and impactful.
We are a disability-confident employer. If you have a disability or require reasonable adjustments, contact careers@babcockinternational.com (subject: "Reasonable adjustments requirement").
Closing date: 09/07/2026 #LFB-LONFIRE
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