Gravity Media
Fleet Administrator
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ABOUT THE COMPANY
WHAT WE DO
Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.
OUR PEOPLE
We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role in our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.
LEADERSHIP BEHAVIOURS
We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.
COMMITMENT TO EQUALITY
Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
JOB TITLE: Fleet Administrator
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ABOUT THE ROLE
A BRIEF SUMMARY
Gravity Media is seeking a proactive, organised and detail-oriented Fleet Admin to support the day-to-day operation, maintenance and compliance of our extensive fleet of television Outside Broadcast (OB) vehicles. Based across our Chalgrove and High Wycombe sites, you will work closely with the Fleet Team, suppliers and operational stakeholders to ensure vehicles remain compliant, well maintained and ready to support our broadcast operations.
This is an excellent opportunity for someone with fleet, transport or logistics administration experience who enjoys working in a fast-paced and collaborative environment and is passionate about delivering high standards of service and compliance.
- Working location: Chalgrove, Oxfordshire
- Weekly hours: 37.5 hours per week, Monday to Friday
- Reporting to: Fleet Manager
- Role type: Full time, Permanent
WHAT YOU’LL BE RESPONSIBLE FOR
- Monitor the fleet administration inbox and action all enquiries in a timely manner.
- Manage toll accounts and toll devices, including Dart Charge, eFlow, congestion charges and clean air zones (LEZ, ULEZ and ZEZ).
- Administer commercial vehicle hire arrangements and maintain accurate records.
- Maintain oversight of the Motor Insurance Database (MID), reporting incidents, accidents and claims to insurers where appropriate.
- Act as the primary point of contact with repair centres, obtaining updates and communicating repair progress to relevant stakeholders.
- Maintain accurate and up-to-date vehicle documentation, including V5, VGT10, eV948, VE103, V750/V778, vehicle tax, SORN records, information folders and vehicle packs.
- Manage fuel card administration, including PINs, fobs, ESG reconciliation and reporting requirements.
- Investigate, nominate and appeal fines, Notices of Intended Prosecution (NIPs) and other vehicle-related penalties.
- Liaise with Finance regarding supplier accounts, purchase orders, invoice queries and operating lease cross-checks.
- Provide cover for Fleet Admins during periods of absence and support the wider team as required.
- Carry out random gate checks to ensure driver compliance with daily vehicle walkaround inspections.
- Ensure daily walkaround checks are completed, recorded accurately and monitored for compliance.
- Assist with booking vehicles into external maintenance providers and monitor maintenance progress through to completion.
- Support Fleet Management with reporting, compliance monitoring and continuous improvement initiatives.
- Ensure vehicle files, either manual or electronic, are maintained and all safety inspection and roller brake test reports are correctly and promptly uploaded where required.
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All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.
THIS ROLE IS FOR YOU IF YOU HAVE
- Previous fleet, transport, logistics or administration experience.
- Excellent organisational skills with strong attention to detail.
- Strong communication and stakeholder management skills, with the confidence to engage professionally with colleagues, suppliers and senior managers.
- A proactive approach to problem solving and a commitment to continuous improvement.
- Good IT skills, including Microsoft Office applications and the ability to learn fleet, telematics and compliance systems.
- The ability to work independently while also contributing effectively as part of a team.
- An understanding of company policies, statutory requirements and Health & Safety responsibilities.
- A full UK driving licence.
- A willingness to undertake further training and professional development.
- Flexibility to work between the High Wycombe and Chalgrove locations.
- Demonstrate Trust by acting with integrity, accountability, and transparency.
- Promote Collaboration by working effectively across teams and sharing knowledge.
- Support Innovation by contributing ideas and continuously improving ways of working.
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