Trane Technologies
Fleet Administrator - VMU
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Fleet Administrator - VMU
Administrative Assistant (Department Role) – Trane Technologies
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, Trane Technologies puts the planet first. Sustainability is not just how we conduct business—it’s the core of what we do.
Do you dare to tackle our world’s challenges and turn them into impactful possibilities? If you’re eager to contribute to a better future, we invite you to join us in boldly shaping what’s possible for a sustainable world.
Learn about our benefits designed for you to thrive at work and at home.
About the Role
Location: On-Site (5 days per week) Business: Trane Technologies (including Trane® and Thermo King)
Employment Type: Permanent
Key Responsibilities
- Administrative Support: Assist with all depot administration, including work order processing, purchase orders (P.O.s), invoice validation, and queries.
- Customer & Team Assistance
- Support colleagues professionally on a daily basis.
- Respond to customer queries with excellent service.
- Liaise with and assist the Depot Manager on tasks.
- Financial & Order Management
- Process and validate work orders with accuracy.
- Raise purchase orders (P.O.s) for parts and track inventory receipt.
- Ensure stock management is up to date.
- Authorise and process invoice payments.
- Monitor daily invoicing/WIP targets and job cards.
- Manage APM (Adjournment Package Management) support.
- Warranty Handling: Address and resolve warranty queries.
- ERP System Maintenance: Manage updates in the in-house ERP system.
- Communication: Provide strong written and verbal communication with internal/external contacts.
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Key Requirements
Qualifications & Experience
- Minimum GCSE or equivalent: Grade C or above (maths & English essential).
- Previous administrative experience (essential).
- Processing Work Orders/Invoices experience (industrial or mechanical preference, but not essential).
- Basic mechanical knowledge (desirable but not mandatory).
- Experience with database management or ERP systems (R2C) (desirable).
- Strong IT skills: Microsoft Office/Excel proficiency.
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Core Skills
- Numerical & Attention to Detail: Precision in financial arithmetics and documentation.
- Customer Service: Ability to handle front-line queries, build rapport, and deliver professional support.
- Organisational Skills: Highly methodical, systematic, and structured approach to workload.
- Prioritisation: Self-motivated with strong task-orientation in a fast-paced environment.
- Work Ethics: Capable of individual and team-based work.
Why Join Us?
- Competitive compensation and financial incentives.
- Comprehensive benefits program designed to support work-life balance.
- An equal opportunity employer—all applicants considered without discrimination based on race, sex, disability, veteran status, or any legally protected attribute.
Are you ready to redefine sustainability at the heart of our everyday operations? Apply now to be a part of leading climate solutions!
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
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