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Fleet Administrator - VMU
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Fleet Administrator - VMU
Administrative Apprentice – Depot Operations
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, Trane Technologies is committed to putting the planet first. Sustainability drives our business at Trane® and Thermo King, and we challenge ourselves (and our team) to make a real difference every day.
Do you see challenges as opportunities? We challenge you to boldly rethink what’s possible for a sustainable future. Join us in driving impact.
Learn more
Discover our benefits designed for Thrive at work and at home.
Role Overview
Location: On-Site (5 days in depot) Work Type: Full-time apprenticeship position
We need a meticulous, detail-oriented Administrative Apprentice to support depot operations with admin excellence. Reporting to the Depot Manager, you’ll handle core administrative duties, ensuring daily workflows are seamless, data is accurate, and customer interactions are professional.
Key Responsibilities
Work Order & ERP Management
- Process and validate work orders with high accuracy and precision
- Update and maintain in-house ERP system records in real-time
- Authenticate issued Purchase Orders (POs) and validate supplier invoices
Customer & Operational Support
- Handle customer queries with a professional and solution-focused approach
- Representatives to work alongside colleagues and Depot Manager in work order processes
- Maintain excellent customer service for internal and external stakeholders
Inventory & Financial Processes
- Manage stock levels (receiving parts into inventory)
- Authorise payments for invoices
- Approve warranty claims and manage documentation
- Achieve daily invoicing/Work In Progress (WIP) targets
- Statistical record-keeping for job card activities
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Team & Relationships
- Collaborate professionally and supportively with depot teams
- Build strong relationships with customers, suppliers, and internal colleagues
- Maintain controlled workflows within fast-paced A&P maintenance environment
What You’ll Bring
Essential Skills & Experience
- Strong numerical and analytical ability, with top-tier attention to detail
- Fluent maths and English (GCSE or equivalent, Grade C/4 or above)
- Proven experience in administrative or customer service roles (desirable for mechanical/refrigeration interchangeable)
- Proficiency in Microsoft Office Suite, particularly Excel, for report generation and future IT management
- Outstanding written and verbal communication skills to interact with internal and external contacts
- Familiarity with database or ERP systems (e.g., Y мапР2С, MODsys—easy training if new to these)
Technical & Sector Knowledge
- Transport/automotive/refrigeration industry knowledge is desirable (but full training provided).
- Background in mechanical or thermal systems (not essential but advantageous)
Soft Skills
- Highly self-motivated and task-oriented, able to prioritise efficiently
- Self-starting with a methodical, systematic approach to work
- Frontline customer management expertise, enabling exceptional service
- Comfortable working independently and as part of a collaborative team
- Optimistic, growth-minded approach to learning
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What We Offer
Career & Growth
- Stepping stone apprenticeship into permanent operations excellence positions within Trane Technologies
- Rare partnership with sector leading, workforce training regionally via certifying skills/self-driven learning opportunities.
- Competitive on-the-job pay progression path after onboarding
- Route into Project Manager/APM, Custome Service Technical Officer countries roles (UK/EU)
Lifestyle & Wellbeing
- The best benefits package—from insurance, savings schemes, to pension support
- Flexible and blended work models, tailored to balance personal responsibilities with growth mindset
- Access to Trane Technologies Time Off benefits (local and global travel discounts, fitness benefits offers).
Company Culture
- Boldly Thrive™ – Culture embedded across the business that empowers team members to lift up the mission.
- Opportunities to collaborate with colleagues across the globe
Diversity & Equity
Trane Technologies stands with value above all. We are an organisation committed to equality of opportunity, therefore we welcome candidates from all backgrounds, encouraging applications from underrepresented groups.
No qualifications needed in some areas as we aim to match with your aptitude in progress. All qualified applicants, regardless of their background, will receive consideration–equal opportunity employer. We’re already breaking barriers for future hiring.
🚀 Are you bold? Apply now and join us in leading tomorrow’s climate solutions—one depot at a time.
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