Responsibilities

• Maintain an up-to-date Fleet Management system
• Maintain management of Fleet Operator Recognition Scheme (FORS) Silver accreditation, including latest standard and facilitation of audit
• Procure and negotiate the purchase of fleet vehicles in line with current business requirement
• Regularly review the terms and conditions of supplier agreements and challenge or put out to market when required
• Coordinate, record, administer and monitor the maintenance, repair, replacement and logistics of company vehicles
• Maintain up to date records of hire for all fleet vehicles and recharged where appropriate
• Ensure optimum numbers of vehicles are held by CDER (no excess spare vehicles)
• Ensure an up-to-date record of fuel card allocation and an audit of out of ordinary spend
• Ensure all fleet vehicles have in date tax and MOT, with up-to-date records kept
• Risk assess new drivers using an appropriate online system e.g. DVLA/TTC group licence check and repeat at a frequency based on risk and in-line with company policy and FORS
• Driver risk assessment for those who might advise at the start or who develop ailments whilst in employment, this may be required to be undertaken out in the field
• Ensure vehicles are registered for all required road charging schemes
• Ensure all drivers/vehicles are registered with our insurers and recharged where appropriate
• Regularly review and update vehicle fleet related policies at least bi-annually
• Where incident/collision occurs, ensure full report (including photographic evidence) is obtained from the driver to assist with any insurance claims, conduct investigation and liaise with HR, line managers and solicitors/insurance providers, where appropriate
• Monitoring and reporting of vehicle overspeed and unexpected vehicle usage.
• Preparation of evidence as requested by internal and external audit
• Recording and reporting of vehicle emissions and recommendation on how to reduce emissions as part of CDER’s Carbon Reduction Plan, ISO certification and financial reporting
• Produce weekly/monthly/ad-hoc accurate reports and figures as required by the business
• Ensure preventive programs are delivered to drivers and monitor post-incident/collision performance.
• Provide regular updates on changes to vehicle legislation and DVLA changes
• Create and provide (where appropriate) training on items such as winter driving etc., from a duty of care standpoint
• To Assist (or lead) the solicitors in preparation of legal responses to prosecutions in relation to fleet.
• Issue of associated driver/vehicle H&S equipment including; first aid kit and fire extinguishers
• General management responsibilities e.g. holiday approval, rota organisation, recruitment etc.
• Addressing and dealing with staff relations issues
• Coordinate, record and monitor the maintenance, repair and replacement of ANPR equipment
• Liaise with IT on ANPR software compatibility requirements
• Coordinate, record and monitor the installation, maintenance, repair and replacement of telematics equipment either fixed or portable
• Ad-hoc requests from the Executive team where applicable
• Submit Fleet, incident, collision, damage and PCN report, to include trend analysis
• Work with finance and operations to correctly allocate and charge PCN’s appropriately
• Additional duties as may be required by the business

Personal Qualities, Experience And Skills

• Good level of education including GCSEs in Maths and English at grade C or above is essential
• IT literate, proficient in Microsoft Office Packages
• Competent in writing technical documentation.
• Experience of configuring and implementing new processes
• Capacity to work effectively whilst remaining calm under pressure
• Dedicated to high standards and professionalism with excellent attention to detail
• Sound industry knowledge and experience
• Organised and process driven
• Excellent influencing, people management and communication skills
• Team player who demonstrates high levels of integrity
• Level 3 Diploma in Commercial Fleet Vehicle Management or equivalent experience

Ready to Join Us?

Apply now and start your journey with CDER Group, where you can make a real difference while growing your career.

CDER Group are proud to be an Equal Opportunities Employer. We celebrate diversity and equal opportunities and are committed to creating an inclusive environment for all employees that represents a variety of backgrounds, perspectives and skills.

If you require any assistance or accommodation due to a disability, please contact the HR department.