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FM Scheduler – Broomfield Hospital, Chelmsford (Permanent, Full-Time, 40 Hours/Week)
About the Role
We are seeking a proactive FM Scheduler to join our team at Broomfield Hospital, Chelmsford, on a permanent basis.
This is an onsite role, offering a competitive salary, paid overtime, and a comprehensive benefits package.
Are you detail-oriented, associated with excellent communication, and passionate about planning within facilities management? Do you have experience using CAFM systems and a keen interest in data-driven scheduling?
If so, this could be the perfect role for you.
Key Responsibilities
The FM Scheduler will focus on ensuring planned works (PPMs), follow-on, and reactive works are completed within contractual SLAs (Service Level Agreements). Key responsibilities include:
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Scheduling Operations:
- Planning and managing planned works (PPMs) to ensure completion within deadlines
- Monitoring reactive and follow-on works to minimise delays and deductions
- Accurately tracking workflow and escalating issues to maintain efficiency
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CAFM System Management & Compliance:
- Ensuring CAFM systems are fit for purpose, properly configured, and maintained
- Collaborating with team to ensure training on system usage is effective
- Maintaining required records for audit and compliance purposes
- Generating reports to assist in decision-making and stakeholder communication
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Workforce & Operational Benchmarking:
- Administering shift rosters and keeping them up-to-date
- Providing labor analysis reports to Senior Leadership Team (SLT) for workforce planning
- Supporting the CAFM Manager in maintaining asset and PPM data
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Subcontractors & External Liaison:
- Liaising with subcontractors to arrange site visits for PPM/Reactive Works
- Obtaining required paperwork post-completion and managing purchase orders
- Providing departmental cover when necessary
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Administration & Data:
- Ensuring PPM schedules, reports, and master tables are accurately maintained
- Creating and updating PPM paperwork for audits and compliance
- Performing ad hoc data analysis and reporting on CAFM key metrics
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Team Collaboration & Continuous Improvement:
- Building strong working relationships with all CAFM users and stakeholders
- Enabling collaborative reporting processes to enhance service quality
- Leading continual improvement within a change-resistant environment
What You’ll Need
Key Qualifications & Experience:
- Strong interest in facilities management (FM) or similar roles with experience in Plan, Prevent, Maintain (PPM) environments
- Practical experience with CAFM systems (preferably Maximo), with a focus on data management and structured reporting
- Proven track record in scheduling, coordination, and ensuring timely completion of contractually required activities
- Excellent oral and written communication skills, with the ability to liaise with various stakeholders
- Self-motivated, with strong attention to detail and effective planning/prioritisation skills
- Matrix working environment experience preferred due to the complex nature of FM operations
- Ability to build trust and maintain strong relationships across organizational levels
Soft & Technical Skills:
- Confident presenter and problem solver with tenacity for excellence
- Experience managing healthcare facilities services, especially in Private Finance Initiative (PFI) settings, particularly beneficial
- Robust knowledge of FM, PFI, and clinical maintenance policies and workflows
- IT literate, with experience in Advanced analytics, data reporting tools
- Demonstrated team player mentality with strong interpersonal skills
- Ability to pass a DBS Basic disclosure check
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Why Join Us?
Equans offers a competitive salary and an attractive benefits package, including:
✅ 24 days annual leave (+ public holidays) ✅ Life Cover valued at twice your annual salary ✅ Employee discount schemes on leading retailers ✅ Gym membership discounts (via Availability) ✅ Cycle to Work scheme ✅ Holiday Purchase Scheme ✅ 2 Corporate Social Responsibility (CSR) days per year ✅ Broad learning opportunities, including professional qualifications and tailored training programmes ✅ Attractive referral rewards ✅ 24/7 Employee Assistance Programme and mental wellbeing support
Additionally, Equans fosters a diverse and inclusive culture, offering networking opportunities through the following employee networks:
🌱 AccessAbility (physical and mental disabilities) 🏳️ Encompass (LGBTQ+ community) 🌎 RISE (ethnic backgrounds) 👩👩👧 WOMEN TOGETHER (female colleagues) 👨👨👦 Working Parents 🚀 Young Professionals
About Equans
Equans is a Bouygues Group company, a global leader in energy services, facilities management, regeneration, and smart infrastructure. Based in the UK & Ireland, we serve a broad spectrum of clients, including public sector organizations and businesses, supporting their energy transition towards net zero.
Our 13,500+ employees in the UK & Ireland drive innovation and deliver solutions that help shape how we live, move, and work sustainably.
Next Steps
Please apply to register and track your progress! We encourage applications from:
- Women
- Ethnic minorities
- Disabled candidates
- And all candidates identifying with protected characteristics under the Equality Act 2010
Equans is committed to inclusion and diversity – together, we’re shaping a more sustainable future.
If this role interests you and you meet our UK working rights, apply today. We look forward to hearing from you!
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