Soho House & Co
Food & Beverage Buyer
London
Posted about 2 months ago
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Soho House Food & Beverage Procurement Specialist
About the Role
The primary purpose of this role is to support Food & Beverage (F&B) categories across a wide array of procurement activities including:
- Purchasing system management (Adaco)
- Vendor setup and invoice management
- Cost control
- Spend analytics
- Contract review and management
- Process and policy governance
- Supporting local kitchen/chef and bar teams with recipe and cost management
- Ensuring up-to-date product and pricing data in the Adaco purchasing system
Additionally, the key accountabilities include: Gradual progression to category management and ownership, including:
- Developing category strategies
- Conducting market reviews and competitive analyses
- Leading supply chain ownership
- Ensuring supplier performance and success within their assigned food and beverage categories.
Main Duties
Daily Duties
- Liaise with local operational stakeholders, site leads, and suppliers to ensure:
- New vendors, products, and pricing are correctly set up in the Adaco purchasing system
- Maintain the Adaco purchasing system by:
- Ensuring supplier and product databases are up-to-date and optimised
- Addressing invoice queries within expected timeframes
- Proactively monitor orders to identify and escalate potential issues to the business
- Provide administrative support to the Procurement team and contribute to:
- Stock and margin reporting
- Ad-hoc reporting as requested
- Manage invoice workflow to minimise queueing concerns
- Assist Procurement and Accounts Payable with urgent requests
Weekly Tasks
- Collaborate with Ops Managers, Finance, and Procurement to optimise:
- Supplier performance management
- Contract compliance
- Influence and ensure internal customers follow procedures, reducing erosion of contracted supplier goodwill
- Support in market reviews and analyses to identify new vendor/solutions opportunities
- Conduct supplier due diligence via Procurement Policy and best practice
- Cleanse and enrich supplier and spend data
- Deliver progress against buying compliance KPIs to management
- Build, maintain, and manage supplier relationships as the primary point of contact
- Verify compliance of invoices with:
- Agreed payment terms and methods
- Contractual obligations
- Monitor supplier setup/renewals and contract compliance for supply chain control
- Ensure accurate updates in the system to achieve matching cost prices and purchase codes
- Maintain recipe structure in Adaco, synchronising with Revenue System (MICROS)
- Report on gaps in PLU’s and recipe setup weekly
- Analyse COS (Cost of Sales), comparing against budget/theoretical thresholds
- Liaise with Finance for timely system adjustments (Adaco & Sage Posting) after F&B reconciliations
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Monthly Tasks
- Oversee supplier performance documentation for audits and compliance reviews:
- Monthly, quarterly, and annual supplier evaluations
- Build supplier dashboards, identifying actionable insights
- Conduct trend analysis on key metrics like costs, volumes, consumption to determine patterns/anomalies or escape routes
-Drive continuous improvement by:
- Optimising systems, processes, and controls
- Updating supplierпо… …Conduct market/commodity trend reviews …Enforce commercial and alignment reviews with the supply base to reduce costs
- Escalating cases where stakeholders fail compliance responsibilities
- Analyse Procure-to-Pay (P2P) efficiencies, proposing and driving euational standardisation/automation opportunities
- Collaborate with IT and cross-functional teams to standardise and refine purchasing governance/controls
- Document/own key processes and records, ensuring transparency in F&B procurement and payment management
- Establish short-and medium-term KPIs to drive overall procurement performance and value realization
- Negotiate and update supplier SLAs for enhanced service delivery against business objectives
- Analyze/review existing policies and processes to reconcile public sector, efficiency and delivery accuracy requirements
- Ensure quality execution of the company's Procurement transformation.
- Expansive refresh of F&B product database in Adaco within monthly deadlines
- Analyse identified errors and discrepancies, informing site management on ways to improve input accuracy
- Deliver Adaco monthly training sessions for users across the business
- Conduct cost analyses, scenario planning, and benchmarking
- Review performance data on purchases, theft, or waste, identifying specific loss opportunities
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Benefits
- Competitive Salary & Benefits Package
- Soho Friends Membership – Exclusive access to global Soho associates
Wellbeing & Social Benefits
- Free lunch at Store X Café, 180 Strand, London on Mondays
- 50% discount on alcoholic beverages and food across all Soho House venues for staff and guests
- Access to affordable staff bedroom rates
- Private Health & Dental Care (with supplementary options)
- Life Assurance & Payslip
- Birthday Day Off
- Up to 50% staff discount at Cowshed, Soho Home, and other trusted partners
- Company-wide Dog Policy on Fridays
- Season Ticket Loan (for public transport)
Learning & Professional Growth
- Two Days Paid Voluntary Service per year (via Soho Impact) to support charitable endeavours
- Free access to Cookhouse and House Tonic (training, events, industry-led networking)
- Targeted, ongoing personal/professional training
- Full access to the Soho Benefits platform, including discounts, services, and partners (shopping, holidays, insurance, insurance, etc.)
Team Events
- Monthly, rotating events (e.g. fitness, cinema, art classes etc.) for team bonding, wellness, and development.
Delivered informally in Soho’s iconic house ambience, this role is flexible, dynamic, and rich with purpose—make your career matter.
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Skills
Purchasing System Management
Vendor Setup
Invoice Management
Cost Control
Spend Analytics
Contract Review
Category Management
Supplier Relationship Management
Data Analysis
Market Review
Compliance
Process Improvement
Training
Reporting
Cost Management
Recipe Management
Location