Statutory filings and the consolidated calendar

• Build and maintain a consolidated statutory compliance calendar covering all jurisdictions in which the group operates, with reminders and a clear escalation path.
• Coordinate the timely completion of annual returns, confirmation statements, financial statement filings, beneficial ownership and controller registers, and officer and shareholder change notifications across all entities.
• Work with local agents to make sure filings are made on time and to the right standard, and track them through to confirmation.

Board and committee administration

• Support the administration of the group board, regional boards, and entity boards: meeting cycles, agendas, board packs, minutes, action logs and matters-arising tracking.
• Build and maintain a common set of templates and standards for board and committee administration across the group.
• Coordinate logistics for meetings across time zones, including scheduling, materials distribution, and follow-up on actions.

Regulatory and corporate notifications

• Coordinate change-of-control, controller, and approved persons notifications across the group's regulators, working closely with Compliance and Legal.
• Track ongoing regulatory governance obligations and provide a single view of where the group stands across jurisdictions.

External providers and local agents

• Be the central point of contact for the group's local company secretaries and corporate service providers in each jurisdiction.
• Monitor service delivery, raise issues early, and bring questions back into the group function for resolution.

Document control and group governance framework

• Maintain a single repository for constitutional documents, registers, minutes and resolutions, with appropriate version control and access permissions.
• Support the development and upkeep of the group's company secretarial playbook, delegated authorities matrix, and supporting templates.

Projects and capital events

• Support corporate actions and projects, including the group's current capital raise: preparing entity records, board minutes and statutory registers for diligence, and coordinating change-of-control work across jurisdictions.
• Support governance aspects of acquisitions, restructurings, and entity rationalisation.

Person Specification

We are looking for an organised, careful and capable governance professional who is genuinely interested in international corporate structures and wants to grow into a senior governance role over time.

Essential

• Relevant experience — three or more years in a corporate governance, company secretarial, paralegal, or corporate services role, ideally within a multinational group, a financial services business, or a corporate service provider with international clients.
• Multi-jurisdictional exposure — demonstrable experience of statutory and governance work involving more than one jurisdiction, and comfort working with local agents in territories where the candidate does not personally hold expertise.
• Organisational rigour — exceptional organisational skills and attention to detail, including the ability to hold and prioritise many concurrent deadlines without dropping any of them.
• Process discipline — a natural tendency to build process, document what is done, and make work repeatable rather than personal.
• Judgement — the good sense to know when something is routine and when it needs to be escalated, and the confidence to flag issues early rather than at the point of crisis.
• Communication — clear written and verbal communication, with the credibility to engage with senior internal stakeholders, board members, and external advisers.
• Discretion — an understanding that this role sits at the centre of confidential corporate, regulatory and board matters, and a track record of handling sensitive information appropriately.
• Systems literacy — comfortable with entity management systems, document repositories, board portals, and the standard productivity tools used in a modern in-house function.

Desirable

• Qualifications — studying towards or holding a CGI (formerly ICSA) qualification, a paralegal qualification, or equivalent. The group will support relevant professional study.
• Financial services exposure — familiarity with regulated financial services entities and the governance expectations of FCA, ASIC, CySEC, DFSA, FSCA, Labuan FSA, SFC, or equivalent regulators.
• Common law and civil law jurisdictions — experience that spans both.
• Languages — a working second language relevant to the group's jurisdictions.

How you might describe yourself

• Calm under deadline pressure; allergic to things falling between the cracks.
• Curious about how multinational businesses actually work, and interested in becoming the person who knows.
• Equally comfortable with detail and with stepping back to see the bigger picture.
• A pragmatic professional who would rather build a good process than a perfect one.
• Trusted by senior people because of how you handle small things, not just big ones.