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Group Coordinator
We’re looking for an organised and proactive Group Coordinator to join our team on a 12-month fixed-term contract. This is a key support role within our Engineering teams, helping to ensure the smooth day-to-day running of projects, processes, and team operations.
The role will be based from our London office on a hybrid working arrangement.
You’ll work closely with engineers and wider business services teams, playing a central role in coordination, communication, and administration across a busy and collaborative environment.
What You’ll Be Doing
This is a varied role where no two days are the same. Key responsibilities include:
- Coordinating team activities, including meetings, reporting, presentations, and away days
- Supporting bids and business development activity by preparing CVs, documents, and submissions
- Managing travel arrangements and diary coordination for the team
- Taking meeting minutes and tracking actions for both internal and client-facing meetings
- Ensuring engineers complete timesheets and supporting project administration
- Formatting and producing high-quality documents in line with brand guidelines
- Supporting onboarding for new starters and coordinating key people processes (e.g. career development meetings)
- Maintaining SharePoint pages and ensuring information is accurate and up to date
- Assisting with IT coordination, systems usage, and process adherence
- Providing general administrative support to the wider team and Group Leader
What We’re Looking For
You’ll be a confident and detail-oriented administrator who thrives in a fast-paced, team-focused environment.
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Essential skills and experience:
- Strong IT skills, including Microsoft Word, Excel, PowerPoint, SharePoint, and Teams
- Experience supporting teams in an administrative or coordination role
- Ability to manage multiple priorities and deadlines effectively
- Excellent communication and organisational skills
- High attention to detail and a proactive, problem-solving mindset
- Comfortable working with stakeholders at all levels of seniority
Desirable:
- Experience working across multiple teams or locations
- Knowledge of InDesign (training can be provided)
- Experience maintaining systems, processes, or quality standards
What Success Looks Like
- You’re highly organised and proactive, keeping stakeholders informed and projects on track
- You take pride in your work and ensure high-quality outputs
- You work collaboratively, supporting both individuals and wider teams
- You anticipate challenges and flag risks early
What We Offer You
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Hybrid working arrangements.
- Attractive salary and benefits package including, private medical insurance, life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
- An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.
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A place for everyone
Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
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