IVC Evidensia
Group Lease Administrator
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Group Lease Administrator
Lease Administrator – IVC Evidensia
About the Role
IVC Evidensia is a leading veterinary services provider in Europe and North America, operating over 2,500 clinics and hospitals across 19 countries and employing 42,000 people. The organisation supports the healthcare of approximately 25,000 animals daily, with a mission to champion animal welfare and owner well-being under the principle of Healthy Animals, Happy Owners.
The lease administrator role sits within the Group Lease Accounting team, reporting to the Group Lease Accountant. IVC Evidensia currently manages 8,000 leases across 20 countries, with a total liability of around £650 million.
This position involves close collaboration with country and GBS teams to maintain an accurate global lease portfolio. Key responsibilities include:
- Ensuring data inputs and outputs to IVE’s lease accounting software are accurate
- Proactively identifying and resolving discrepancies
- Upkeep portfolio accuracy across the enterprise.
Key Accountabilities & Responsibilities
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Lease Data Capture: Abstract relevant information from lease agreements and associated documentation, including:
- Asset details
- Start/end dates
- Payment amounts (exact and periodic)
- Payment frequencies
- IFRS 16 clauses (where applicable)
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Compliance & Coordination:
- Ensure adherence to lease-related policies and regulations
- Consult with Lease Accountant (Methodology & compliance) for clarifications
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Cross-Checking & Issue Resolution:
- Proactively address discrepancies by liaising with finance, GBS, legal, property, and other cross-functional teams.
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Lease Portfolio Management:
- Maintain accurate updates for lease details, acquisition data, corrections, and periodic registers within leased asset management software
- Uphold compliance with established corporate controls, systems, and documentation protocols.
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Stakeholder Engagement:
- Respond to lease-related inquiries from relevant stakeholders
- Participate in payments review and approval processes
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Audit & Workload Tracking:
- Update workload coordination tools with lease processing statuses, decisions, and matters arising to maintain a comprehensive audit trail for each lease/asset.
Experience & Qualifications
- Teamwork: Ability to collaborate effectively with other lease administrators as part of a broader team.
- Methodical Approach: Adherence to precise, structured workflows essential for lease portfolio accuracy.
- Stakeholder Management: Experience liaising with multiple teams (often with differing priorities) to achieve outcomes.
- Communication: Excellent written and verbal skills for artefact clarification and reporting.
- Attention to Detail: Keen eye for data discrepancies, policy adherence, and error-free documentation.
- IT Competency: Proficient in MS Office (especially Excel), and experience with lease-related or similar software preferred.
- Lease Accounting Awareness:
- Basic understanding of lease payments, invoicing, and accounting principles.
- Familiarity with IFRS 16 is advantageous (though not mandatory).
- Software Literacy:
- Experience with Oracle Fusion (ideal but not essential).
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Who We Are
We are committed to Diversity, Equality, Inclusion (DEI), and Belonging. IVC Evidensia operates as a Disability Confident Employer, actively encouraging applications from diverse backgrounds, including:
- Candidates from minority and underrepresented groups
- Individuals with disabilities or long-term health conditions.
Reasonable adjustments are available during the recruitment process.
What We Offer
At IVC Evidensia, our employees are at the heart of our success. Supporting our staff through premises, processes, and workplace culture is fundamental to our growth. In addition to a competitive salary, you’ll benefit from:
- Work-Life Balance: Structured environment conducive to performance and personal well-being.
- Annual Leave: 26 days of paid leave (plus relevant country-specific holidays).
- Wellbeing Initiatives:
- Cycle to Work scheme
- Employee wellness programs
- Financial & Tax Benefits:
- Pension contributions
- Discretionary Bonus plan
- Staff Perks:
- Discounted pet care for employees with pets.
- Dog-friendly office policy.
- Free parking at the Head Office.
Notes: Final hiring decisions are made by human recruiters, though AI tools may assist in shortlisting based on CV/response analysis—notwithstanding human oversight. If you wish to clarify data usage during recruitment, please contact us directly.
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