Head of Executive Office

Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery. Key Objectives Transform the existing Executive Office into a Group-wide PMO function Introduce structured project governance, prioritisation, and tracking frameworks Drive execution discipline across all strategic initiatives Enable leadership with real-time visibility and decision-making tools Standardise reporting from descriptive (past-focused) → predictive and performance-driven. Key Responsibilities PMO Transformation & Setup Design and implement a Group PMO framework (methodology, governance, cadence) Define project lifecycle standards (initiation → delivery → evaluation) Establish prioritisation models aligned with business strategy Replace fragmented tracking with centralised project visibility systems 2. Strategic Execution Management Partner with C-level leadership to translate strategy into actionable programmes Oversee execution of cross-functional and high-impact initiatives Identify bottlenecks, risks, and dependencies early—and resolve them Ensure accountability across business units 3. Reporting & Decision Intelligence Replace static reporting with dynamic dashboards and KPIs Introduce weekly/monthly executive reporting frameworks focused on outcomes Deliver clear insights on: Project performance Resource allocation Strategic progress vs targets 4. Operating Rhythm & Governance Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning) Implement structured agendas tied to decision-making and execution tracking Ensure meetings drive outcomes—not just updates 5. Tools, Systems & Process Optimisation Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent) Streamline workflows and eliminate manual / low-value coordination work Digitise and automate reporting wherever possible 6. Cultural Transformation Shift organisation from reactive coordination → proactive execution mindset Embed project management discipline across teams Coach senior stakeholders on best practices in delivery and accountability 7. Candidate Profile Experience 8–15+ years in: Project / Programme Management PMO leadership Strategy & Operations roles (consulting background is a strong plus) Proven experience building or transforming a PMO at scale Experience in fast-paced, high-touch client environments (luxury, fintech, consulting, or similar preferred) Skills & Competencies Strong strategic thinking combined with hands-on execution Ability to influence senior stakeholders and C-level executives Excellent structuring and prioritisation capabilities Data-driven mindset with strong analytical skills Exceptional communication and clarity in reporting Profile Traits Not administrative — operator and builder Structured, disciplined, and outcome-oriented High ownership mentality Comfortable with ambiguity and transformation environments Naturally brings order, clarity, and momentum Success Metrics (First 3-6 Months) PMO structure fully implemented across Group 100% visibility on strategic initiatives Clear prioritisation framework adopted by leadership Reduction in execution delays / missed deadlines Executive meetings transformed into decision-driven forums Measurable improvement in cross-functional alignment Why This Role Matters This role will redefine how Insignia operates at the highest level—moving from coordination to execution excellence, and enabling the Group to scale with precision, speed, and clarity.