Head of Office Estates

Venesky-Brown’s client, a public sector organisation in Swindon, is currently looking to recruit a Head of Office Estates for an initial 3 month contract on a rate of £30.45 - £32.05 per hour PAYE.

Responsibilities

• Manage the Office Estate team; set clear and achievable strategic goals and objectives; ensure deliverables and deadlines are met whilst delivering excellent customer service; develop the skills and knowledge and potential of individual team members to build a strong, customer-focused team, functioning at its full potential; identify and manage any performance issues and successes within performance management guidelines.
• As a manager, ensure legal obligations and the expectations as set out in policies are met, including health & safety, equality & diversity, finance, procurement, information security, and managing people.
• Control departmental budget to ensure spend is made on key priorities and within the annual amounts agreed; liaise with the Facilities Management team and key stakeholders to agree priorities; ensure spend is carried out in accordance with spend and procurement policies and processes; ensure appropriate provisions and accruals are remade at year end for rent reviews and lease renewals arising in previous years.
• Plan and manage office property portfolio: manage property acquisitions and disposals in accordance with government guidance and procedures; lead on negotiation and management of all leases, licences, wayleaves, easements, and tenancies; handle issues such as notice procedures, covenants, and points of law in association with professional and legal advisers as required; take lead on landlord liaison and negotiation; identify and schedule works required under the terms of the lease and, if required, draw up specification of works; ensure an effective property record system is maintained; manage prompt and accurate billing of tenants.
• Ensure our legal, statutory, and financial obligations as a landlord and tenant are met. This includes (but is not restricted to): business rates, challenging demands and seeking external advice where appropriate; tenant leases; carrying out due diligence on prospective tenants in line with HMRC guidelines.
• Identify and maximise opportunities for Income generation from the Office Estate.
• Ensure government reports and returns are correctly completed and submitted on time, e.g.: Cabinet office benchmarking, State of the Estate report; DCMS returns.
• Carry out other requests from the Director of Corporate Services as required.