Fire Safety & Emergency Planning

• Manage all fire safety arrangements across the estate, planned evacuations and record keeping
• Implement and monitor fire safety systems, equipment checks, and remedial actions
• Develop, review, and maintain emergency procedures (e.g. fire and evacuation plans)
• Undertake fire risk assessments and liaise with Fire Service and external advisors

Security

• Oversee security arrangements across all College sites
• Implement and review crime prevention measures
• Manage operational aspects of CCTV (technical elements managed by IT)
• Maintain security systems including Salto access control and physical keys (with IT support)
• Investigate incidents in liaison with the Dean, senior staff, HR, and external authorities where required

Staff & Contractor Management

• Oversee and line manage the lodge manager/supervisor.
• Work closely with both the Clerk of works and Assistant clerk of works on infrastructure projects and day to day operations
• Ensure contractor safe working practices
• Oversee out-of-hours call-out systems for emergency response

Communication & Liaison

• Regularly meet with Dean/Sub Dean in support of Decanal/Welfare matters
• Communicate day to day maintenance works effectively to minimise disruption
• Liaise with internal stakeholders and external bodies (e.g. Alumni, Welfare, HODs, Council, Fire Service)

Financial Management

• Monitor and record Lodge expenditure
• Monitor and record day to day workshop expenditure
• Contribute to annual budget planning with the Domestic Bursar
• Authorise expenditure within agreed limits and maintain budgetary control
• Provide accurate financial information for invoicing and payments

Additional Responsibilities

• Provide DSE advisory support across the College
• Support departments in preparing risk assessments where required
• Ensure good record keeping is upheld, and regular audits are recorded from patrols and the required reporting and actions are complete
• Undertake additional duties as required by the Domestic Bursar
• The job description may be subject to review in consultation with the postholder.

Person Specification & Criteria

This criteria will be assessed at both application and interview stages.

Essential

• At least 3–5 years of management experience
• Experience of both providing welfare support and supporting welfare teams
• In-depth and up-to-date knowledge of UK health and safety legislation (e.g., HASAWA 1974, RIDDOR, COSHH)
• Experience conducting and documenting comprehensive risk assessments, fire safety audits, and emergency evacuation procedures
• Strong budget management, including procurement and cost-control experience
• Strong organisational skills with attention to detail and ability to work under pressure
• Ability to communicate clearly and professionally, both verbally and in writing
• First aid trained
• Good IT skills, including Microsoft Office packages such as Word and Excel
• Ability to prepare accurate records, reports and correspondence
• Understanding of the importance of confidentiality and discretion
• Experience running CCTV systems and access control and the role of the DPO

Essential

• IOSH Managing safely

Desirable

• MHFA qualification
• Experience of working in a college, university or similar environment
• Experience at reporting at committee level
• A NEBOSH Diploma or a higher-level qualification in Facilities Management

Terms and Conditions of Employment

Appointment

• This is a permanent full-time post and there will be an initial probationary period of three months. The appointment will be conditional on verification of the successful candidate’s ‘Right to Work’ checks and subject to the receipt of satisfactory references and medical clearance along with a Disclosure and Barring Service check.

Hours of work

• This is a permanent post, working 35 hours per week, Monday, Tuesday, Wednesday, Thursday, Friday with a flexible approach across the working week for Security events or incidents which may occasionally include weekends.

Salary

• Equivalent to Brasenose College salary scale, Grade 7 £39,594 – £47,949 p/a according to experience. Advancement up the scale is on merit.

Line Management Responsibilities

• The Head Porter will line manage the Lodge Manager/Supervisor.

Benefits

• Pension - Eligibility to USS Pension Scheme (University Superannuation Scheme). The successful candidate will be entered into this scheme automatically on joining, but on-going membership of the scheme is optional.
• Salary Exchange Scheme - Staff who are eligible for USS, and who join our pension scheme will be enrolled into the Salary Exchange Pension Contributions Scheme on or around three months after joining Brasenose. This scheme is financially advantageous both to the employee, and the College as the employer.
• Annual leave - The paid holiday entitlement for an equivalent full-time contract for a year is six working weeks (30 days) of annual leave (5 days to be taken over Christmas break when College is closed) plus 8 Statutory Bank Holidays. Annual leave shall be taken at mutually convenient times agreed in advance with the Domestic Bursar. The holiday year begins on 1 January and ends 31 December. For part years of service, the entitlement will be calculated as 1/12th of the annual entitlement for each completed month.
• Meals - Employees are entitled to take lunch free of charge in Hall when the kitchen is open.
• Welfare Support - Employee Assistance Programme; a free confidential telephone helpline and online medical guidance.
• Free annual flu jab.
• Travel Pass Loan - a discounted travel scheme is available with monthly deductions from salary.
• Cycle to Work Scheme/Bike Loan - monthly deductions from salary.
• Sports Facilities - access to the University Sports club.
• University Card - for discounts in shops, cafes and restaurants and University leisure facilities.