About the role:

The Health & Safety Coordinator supports the administration and coordination of the College’s health and safety management system across all campuses.

The role focuses on maintaining accurate systems and records, coordinating key health and safety activities, and supporting compliance processes to ensure consistency, visibility, and effective monitoring of performance.

This role will involve travel to College locations across the city, including Highbury, North Harbour, Sixth Form, and Arundel campuses.

Key Responsibilities:

• Coordination and Administration: Maintain accurate health and safety records, coordinate meetings, track actions, and support reporting and compliance updates.
• Compliance and Statutory Support: Support inspections, audits and contractor compliance by recording findings, managing documentation and tracking follow‑up actions.
• Risk Assessment Support: Support departments to maintain consistent, accessible and regularly reviewed risk assessments and related documentation.
• Incident Management Support: Record incidents and near misses, support investigations, and track corrective actions to completion.
• Training and Induction Coordination: Coordinate health and safety training and inductions, maintain training records, and monitor completion across staff and students.
• Systems and Data Management: Manage health and safety information using Microsoft 365 and relevant systems, ensuring data accuracy and highlighting compliance gaps.
• Communication and Support: Act as a first point of contact for routine health and safety queries and support the promotion of a positive safety culture across the College.

To be successful in this role, below is what we would need from you:

Qualifications & Experience:

• Ability to travel across all City of Portsmouth College campuses.
• NEBOSH certificate in Occupational Health and Safety (or equivalent) desirable
• IOSH membership desirable
• Relevant training or qualifications in administration, compliance, or business support (e.g. NVQ/Level 2-3 in Business Administration, Business Support, Office Management, or equivalent)
• Strong IT skills, with experience in Microsoft Office/365 (Word, Excel, Outlook, PowerPoint, Teams).
• Strong written and oral English communication skills.
• Full, clean UK driving licence.

Skills & Attributes

• Excellent organisational and time management skills.
• Confident communicator with the ability to engage effectively at all levels.
• Practical, solutions-focused, and adaptable across varied educational and workshop settings.
• Calm under pressure, able to prioritise and work to deadlines.
• Collaborative team player, able to work effectively with estates, curriculum staff, contractors, and senior leaders.
• Willingness to learn, adapt, and undertake training and CPD as required.

Diversity and Inclusion:

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks:

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.