NHS Scotland
Health Records Clerical Officer
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NHS Greater Glasgow and Clyde
NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
To support effective clinical care by providing an efficient Health Records service to patients, medical and nursing staff. Ensure patient appointments for outpatient clinics, day cases and inpatient admissions are administered and processed accurately and that patients’ health records remain confidential, are securely stored and are available as and when necessary.
This post may close sooner than the advertised date depending on the level of interest in the post.
No Band 2 roles are eligible for sponsorship under the or routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde (NHSGGC) cannot provide a Certificate of Sponsorship (CoS) for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.
Duration, Location, and Working Pattern
There is 1x permanent, full-time post available at 36 hours per week.
Please note these are GGC wide posts and can be moved to any location, however initial base will be Glasgow Dental Hospital.
The Shift Pattern Is
- Mon-8.30-1700/60
- Tues-8.30-1630/60
- Wed-8.30-1700/60
- Thurs-8.30-1600/60
- Fri-8.30-1700/60
Key Responsibilities
- To work to support effective clinical care by providing efficient administrative, clerical and receptionist services.
- To maintain electronic and paper based patient records systems providing confidential, accurate and up to date information.
- To maintain patient demographic and administrative data through continual checking and updating of the patient management system.
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Knowledge, Training, Qualifications and/or Experience Required to Do the Job
- National 4 or Level 1 qualification in 3 subjects, including English or equivalent.
- General administration and office experience/previous clerical experience desirable
- Computer literate with good keyboard skills.
- Previous reception experience desirable
- Prior experience of using a Patient Management System would be desirable; however, training will be provided.
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
- Gail Mooney, Health Records Supervisor, 0141 211 9898, Gail.Mooney@nhs.scot
Details on how to contact the Recruitment Service and the Recruitment Process:
This post may close early due to the volume of response. Please submit your application form as soon as possible.
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From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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