The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust
Health Records Library Clerk
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Health Record Library Clerks
Health Record Library Clerks ensure, where feasible and appropriate, the availability of patient health records when required for attendance, audit report, etc.
Ensure that laid down procedures are followed in compliance with Information Governance (IG) requirements and Health Records Management Policy and Procedural Guidance.
Maintain the structure and security of documents held within each case file.
Provide appropriate support to the Records Library team to maintain the records retained within the department and via the “Case Note Tracking Module” identify the whereabouts of those held outside of the department.
Please see attached Job Description and Person Specification for details of job overview and other information.
As a Health Records Library Clerk, You Will
- Obtain health records from the Health Records Library with regards to forthcoming clinics for scheduled patient attendances within a set time frame.
- Within this role, you may be required to do the following:
- Transport health records following the set-out guidance from the records library in preparation for the outpatient clinic consultations (within the prescribed timescale).
- Report to senior management the identification of health records found in inappropriate places and/or with unauthorized staff of the Trust.
- Carry suitably sized bundles of health records to and from locations within and outside the Records Library and where necessary utilize the transfer trolleys available (in compliance with Manual Handling and Health and Safety guidance and advice).
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Please see the attached Job Description and Person Specification for main duties and other information.
About Us
There’s never been a more exciting time to join TeamQEH. We’re working on a once in a generation opportunity to build a new state-of-the-art hospital due to open in 2031/32 and we are also carrying out one of the biggest pieces of digital transformation work we’ve ever undertaken.
Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.
At The QEH, we provide a comprehensive range of specialist, acute, obstetrics, and community-based services to around 331,000 people across west and north Norfolk, North Cambs, and South Lincs.
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We are an ambitious organization that upholds our values of kindness, wellness, and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as ‘Good’, and we are proud to be a place to learn and grow through recognized learning and apprenticeships.
We recognize and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approximately 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centers alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.
Contact Us
For further details/informal visits contact:
Name: Alyson Lacey
Job title: Deputy Head of Business Support
Email address: alyson.lacey@qehkl.nhs.uk
Telephone number: 01553 613613
Ext: 4557
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