Health and Safety Executive
Health Safety & Wellbeing Information & Support Coordinator (Band 5/ EO)
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Health and Safety Executive – HSW Information & Support Coordinator Location: Leeds
About the Role
At the Health and Safety Executive (HSE), we foster a work environment where health, safety, and wellbeing (HSW) are priorities. We launched an improvement programme to enhance leadership, systems, and processes in this area, aligning with our People Plan and strategic goals.
We seek an HSW Information & Support Coordinator to join the Health, Safety and Wellbeing Team. This administrative and data-focused role ensures the efficiency of HSW systems, reporting, and contract activities. You will support senior stakeholders while maintaining Information Systems (IS) and data integrity.
Key Responsibilities
-
Administrative & Coordination Support:
- Manage the shared HSW inbox, respond to queries, and coordinate work requests.
- Collaborate effectively with the HSW Service & Contract Manager and HSW team.
-
Data & System Maintenance:
- Maintain well-structured, up-to-date data in SharePoint and other systems.
- Ensure data accuracy, organisation, and secure storage.
-
Report Preparation:
- Collect, verify, and update HSW and supplier performance data.
- Assist in preparing regular benchmarking reports and compliance submissions.
-
Contract & Compliance:
- Process supplier information and ensure routine reporting requirements comply with HSE standards.
-
Support Governance:
- Prepare meeting materials, record peer review actions, and maintain documentation.
-
Audit Assistance:
- Gather required information and documentation during audit and compliance checks.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Requirements & Skills
Essential Criteria
- Administrative Experience: Proven in an office environment, handling coordination, record-keeping, or business support.
- Data & Record Management: Skilled in organising, maintaining, and ensuring data accuracy.
- Organisational Abilities: Strong prioritisation skills to manage routine and high-priority tasks.
- Communication: Excellent collaborative and stakeholder communication (written and verbal).
- Microsoft Office: Technical proficiency in Excel, SharePoint, and Word.
- Attention to Detail: Methodical approach to ensuring high-quality output and accuracy.
Desirable Qualities
- Familiarity with health, safety, or wellbeing standards (HSW, ISO 45001).
- Experience with contract management processes or compliance audits.
Hybrid Working Arrangements
We offer flexible hybrid working (with office-based activities). The role requires:
- 60% in-office attendance for collaborative work.
- Travelling to the office are required for induction, training, and key projects.
We encourage candidates to assess their commute beforehand. Hybrid details will be discussed during application.
Benefits
- Civil Service Defined Benefit Pension: £9,171 annual employer contribution.
- Learning & Development: Tailored training aligned to your career progression.
- Health & Wellbeing Support: Access to professional guidance and family-friendly policies.
- Flexible Working Options:
- 30 days holiday rising to 30 days post-5 years (plus bank holidays).
- Carer and parental leave benefits.
- Schemes: Cycle-to-Work scheme, E-gift cards/vouchers via EdenRed.
- Personnel Security Clearance: Required for this role.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Application Process
How to Apply
Apply via Civil Service Jobs and submit:
- CV: Tailored to match essential criteria, detailing professional experience.
- Personal Statement: Max 500 words. Describe how your skills/qualifications meet the job requirements.
- Lead Behaviour Statement: Max 250 words. Address "Managing a Quality Service" impacts of your experience.
Selection Stages
- CV/Personal Statement Review (13 July Week): Assesses fit with lead behaviour (QoS).
- Interviews (20 July week): Assesses behaviours and one chosen strength.
Additional Notes
Disability Confident & Inclusion
We are a Disability Confident employer. Accommodations (e.g., alternative formats) are available on request to: HR.Resourcing-Team@hse.gov.uk
Key Policies
- Sponsorship: Not offered. Applicants requiring work permits will have their application withdrawn.
- Government Assets Access: Security checks, including baseline personnel security standard prior to subset offer letters.
Candidate Rights
- Provisional offers require mandatory workplace checks, including Google/Social media background verification.
- Prior Service: Current civil servants working in other departments may apply but only remain on loan.
Job-Focused Detail
UK nationalities (Civil Service Open Frameworks): Familiarise yourself with points-based systems guidance here.
Contact point: Rhys Wheeler rhys.wheeler@hse.gov.uk for applicant queries.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location