City Facilities Management Holdings Ltd
Helpdesk Supervisor
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Job Title: Helpdesk Supervisor
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Location: Glasgow Head Office
Contract: Permanent
Working hours: 37.5 hours per week | 5/7 shift pattern
On Call: On call required for Out of Hours & Weekends, on call fee is paid in addition to salary.
Salary: £33,212.48 per annum
Job Purpose
The Helpdesk Supervisor is overall responsible in managing the Helpdesk to ensure it meets and exceeds service levels (SLAs) required for all internal and external stakeholders. The role will be responsible to lead a team of Team Leaders. This includes all day-to-day aspects of the HD. Delivering all SLAs through effective people management.
The Helpdesk Supervisor supports the objective of our helpdesk colleagues acting as one City, being the best they can be, and showing they care.
Key Responsibilities
People
- Recruit, lead, coach, and motivate a team of Team Leaders to deliver world-class customer excellence and SLAs
- Conduct monthly 121 with Helpdesk Team Leaders
- Deliver effective coaching, engagement, and development strategy for all levels and be ready for fit for growth
- Develop and implement engagement action plans for your team, based on feedback from engagement surveys, listening groups, and team meetings
- Manage any underperformance within the team through our agreed processes
- Reward and recognize outstanding performance, using our agreed recognition tools
- Ensure company policies and practices (e.g., discipline and grievance, absence management, performance management, etc.) are implemented consistently across your team
- Ensure LTO is kept at SLA
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Performance
- Achieve all customer Service Level Agreement levels
- Ensure that quality standards target is achieved, provide feedback and SMART lead objectives
- Achieve the City standard employee engagement target
- Deliver quality standards, review trend analysis, and implement change to succeed
- Deliver customer service levels agreements through delivering customer excellence
Process
- Ensure all HD processes are correct and rolled out across the HD in conjunction with the training & quality department
- Identify training needs, develop, and deliver training materials to maximize potential and performance within the team
- Implement Disaster Recovery Processes for all functions of Helpdesk
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Knowledge, Skills, and Abilities
- Previous experience of planning staffing rotations, optimization of staff based on call profile
- Understanding of call quality models is essential
- Working knowledge of Microsoft packages, ability to analyze & present data
- Strong communication skills, both written and verbal required
- Strong PC skills, able to effectively communicate in, both written and verbal
- Ability to have excellent time management and work on own initiative
- A working knowledge of the maintenance service within the FM industry is essential, with previous working knowledge of using CAFM system
- Previous experience of leading a helpdesk team is essential
- Previous experience of working within a fast-moving customer service environment would be advantageous
- Effective problem-solving and decision-making
- Highly flexible and self-starting
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