HR Administrator

About Sweet Project Construction Limited

At Sweet Project Construction Limited, (SPCL), we work with the data, defence, and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture, and refurbishment to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.

We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcome for key clients, whilst maintaining financial commitments.

Role: HR Administrator

The HR Administrator provides accurate, timely administrative support across the employee lifecycle, ensuring HR systems, documentation and processes are maintained to a high standard.

Responsibilities

• Provide day-to-day administrative support to the People & Performance team, ensuring the smooth running of HR operations
• Act as a first point of contact for general HR queries, responding to internal and external stakeholders and escalating where appropriate (Does not provide HR advice; escalates queries requiring interpretation of policy or employment law to the HR Advisor)
• Maintain accurate and up-to-date employee records within the P-files and HR system (HiBob), ensuring data integrity, compliance with record-keeping requirements, and a reliable source of information for HR reporting and auditing purposes
• Coordinate recruitment administration including interview scheduling, offer documentation and pre-employment checks
  • Administer onboarding and offboarding processes in line with defined procedures, including:
  • Ensuring new starter documentation and induction invites are received by new hires (e.g. online Right to Work checks, forms) and following up where required
  • Supporting and delivering inductions (in-person and online)
  • Ensuring all employee documentation is received in the HR system (HiBob) and moved to the P-files accurately
  • Assist with the offboarding of leavers (letters, system updates, return of company equipment, arranging exit interviews where appropriate)
• Administer key employee benefits and rewards processes, including:
  • Managing benefits platform accounts and supporting employee enrolment, de-enrolment and queries
  • Providing information on the company’s benefits offering
  • Managing eye care voucher requests and keeping stock levels
• Manage the People & Performance & HiBob notifications shared inbox’s, ensuring emails are actioned, prioritised, or escalated in a timely manner
• Coordinate training activities by administering the training platform (Eloomi), including assigning mandatory training and tracking completion
• Administer employee lifecycle processes (starters, changes and leavers), ensuring all documentation is accurate and compliant
• Support basic employee relations administration, including notetaking and documentation for ER cases
• Assist in ensuring HR processes remain compliant with company policies, procedures, and employment legislation
• Support HR projects and initiatives, including employee engagement activities, training sessions, and recognition programmes