VINCI Energies
HR Advisor - Maternity Cover
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Job Title: HR Advisor - fixed term contract
Reporting to: HR Manager
Business Unit: Regional -Support
Purpose Of The Position
Reporting directly to the HR Manager, the HR Advisor will be responsible for delivering a full range of HR services including recruitment, performance management, employee relations, training and development, succession management and management development, organisational change and continuous improvement of HR processes and procedures.
Also, to include developing strong relationships with line management and providing practical assistance across a broad range of commercial and HR issues while also coaching managers regarding people issues and offering advice on all aspects of the employment contract while ensuring that grievance, disciplinary, communications, sickness absence, performance management and all other HR processes operate effectively.
Responsibilities & Duties
Duties will include but are not limited to:
Supporting Payroll process as follows:
- Dealing with ad hoc and monthly payroll queries.
- Ensuring accurate and timely provision of payroll changes to both Group payroll and the external payroll provider.
- Processing relevant additional payments such as bonus as and when required.
- Maintaining a review file re: salary reviews, extension letters, and probationary employees.
- Assisting in the administration of the company’s communication and employee involvement processes.
- Assisting in the administration of the performance management review process.
- Supporting the attendance management process by maintaining records regarding absence, certification and return to work interviews.
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Training support ensuring training process is followed as per company procedure including:
- Source and book training courses ensuring course content and costs are appropriate.
- Maintain up to date training matrix for employees.
Assisting in recruitment and selection processes to ensure the appointment of staff in a time and cost effective manner and in compliance with the Company’s recruitment policy. Associated duties include:
- Sourcing and placing recruitment advertisements.
- Issuing correspondence to applicants (application forms, job descriptions etc.)
- Maintaining all recruitment documentation (recruitment register etc.)
- Communicating with applicants.
- Preparing and processing all selection material (shortlisting, letters, interview papers etc.).
- Assisting with the interview process as required.
Supporting New Start Process as follows:
- Producing and issuing all documentation (Letters of Appointment, Personal Contracts, Terms and Conditions, Company Policies and Procedures).
- Processing all related documents including bank details, P45/P46 forms, immigration status (passports)
- Criminal Records (Access NI) Checks.
- Organising and checking Pre-employment medicals.
- Assisting in work permit application process and associated record keeping.
- Maintenance of employee CV database, liaising with individuals and project managers in order to produce CV's for tenders/projects as required.
- General office and HR administration including ensuring personnel filing is up to date and all relevant data is available to ensure the timely provision of HR reports
Governance
Interfaces and relationships with key stakeholders:
- HR team
- Regional Directors & Managers
- Business Unit General Managers
- Regional employees
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Person Specification
Qualifications And Experience
- CIPD qualified to Level 7 while possessing a solid track record of delivery within a complex business environment.
- Knowledge of legislation, employee relations, and commercial awareness.
- Articulate, credible, with high level influencing and communication skills.
- Ability to cope with a demanding workload.
- Ability to be a problem solver who can develop workable and practical solutions.
- Working knowledge of Microsoft Office.
- Up to date knowledge of current NI / GB/ RoI employment legislation and developments.
- Access to a form of transport to meet the requirements of the role, with flexibility to travel throughout the UK and RoI.
Desirable criteria
- Construction or engineering industry experience.
- Flexibility regarding hours and work location.
Values
In line with Omexom’s values, the jobholder must possess the following qualities:
- Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
- Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
- Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
- Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
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