Eurofins
HR and L&D Administrator (12 Month FTC)
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Job Description
Job Details
Please note that this is a 6 Month Fixed Term Contract. Working part time, 25 hours per week, 5 hours per day Monday to Friday with flexibility to work between the hours of 09:00 and 17:00.
About the Role
As HR and L&D Administrator, you will work as part of the HR Shared Services team, providing HR Administration support and responsibility for training administration.
Responsibilities
- Set up of courses and events in the People First system.
- Administration of courses and events through the People First system including managing course invites, waiting lists and course attendance.
- Assist with training administration activities including booking meeting rooms, booking trainers, processing invoices, compiling training material.
- Look after meeting room set up and greet tutors/candidates for courses at Wolverhampton.
- Send, track and collate responses for course surveys.
- Support the L&D Manager with maintaining training reports and monthly updates.
- Create accurate offer letter and contract for new starters and employees changing roles.
- Create change letters for employees with amendments to existing terms & conditions.
- Update the People First HR system and internal systems with new starters, changes, and leavers information throughout the various elements of the employee life cycle.
- Support maintenance of HR system as needed including any exceptional holiday carry forwards approved and any changes through holiday buy and holiday sell schemes.
- Manage the administration requirements during TUPE transfers, redundancies and acquisitions.
- Support the administration processes for maternity, paternity, adoption, shared parental leave and parental leave, etc.
- Provide basic HR / Recruitment process advice and guidance on company policy related issues.
- Scan and file documents to personnel files as & when required.
- Respond to reference requests relating to employment, mortgage & tenancy requests.
- Monitor return of documents for key processes such as return of appraisals, training needs, etc.
- Manage employee benefits schemes as requested.
- Carry out general administration tasks for the HR Director, including typing meeting minutes, scanning, filing and photocopying.
- Submit monthly expenses on behalf of the HR Director and Managing Director.
- Support with event, travel and accommodation bookings.
- Assist HRBP’s with minute taking including investigations, statements and hearings as and when required.
- Raise purchase orders and process invoices for HR activity.
- Support the management of the door access system at the Wolverhampton site for existing & new staff.
- Comply with General Data Protection Regulations and maintain confidentiality at all times.
- Support the HR team with project work as and when required.
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Qualifications
- Experience in a HR Administration & Training environment is desirable.
- Experience working in a busy administration role.
- Experience scheduling, organising events in calendars, booking rooms etc.
- Educated to GCSE level.
- Confident in interacting with managers and employees at all levels.
- Excellent verbal and written communication skills.
- Computer literate.
- Data entry skills.
- Organised, able to plan ahead and meet deadlines / objectives.
- Able to work with multiple systems and processes.
- High level of accuracy and attention to detail.
- Ability to work in a team, as well as independently to complete own work.
- Able to prioritise work.
- Willing to complete training as needed for role.
- Trustworthy and capable of keeping confidential information confidential.
Benefits
At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities. As a Eurofins employee you will benefit from:
- Enhanced Annual Leave Entitlement
- Company Pension Plan
- Life Assurance Scheme (4 times annual salary)
- Enhanced Maternity, Adoption and Paternity Schemes
- Employee Assistance Programme – 24/7 confidential
- Health Cash Plan
- Health and Wellbeing Programmes
- Free parking
- Worldwide career opportunities
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We also have in place rewards recognising the great work out employees deliver, their dedicated service and celebrating special life events.
What Happens Next
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.
Your Data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.
We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.
We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
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