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HR Co-ordinator
HR Administrator (Maternity Cover) – Elland, Halifax
About the Role
Reports to: HR Adviser Location: Elland, Halifax Contract type: Permanent (initially within HR for maternity cover, subject to redeployment thereafter)
Purpose of the role: Provide proactive HR administration support, ensuring alignment with company policies, quality standards, and legislation. Key responsibilities include:
- Supporting recruitment and selection processes (e.g., sourcing candidates, shortlisting, interviewing, onboarding).
- Acting as a first point of contact for employees, managers, customers, and visitors (including during lunch/holiday cover).
- Managing employee engagement, training, development, and adherence to policies.
- Overseeing holiday, absence, and annual appraisal systems.
- Admin work, including switchboard duties, internal communications, and policy documentation.
Responsibilities
HR Operations & Administration
- Build and maintain professional relationships across TeamTerberg, management, and employees.
- Uphold and implement company policies (ensuring compliance and consistency).
- Assist with recruitment administration, onboarding processes, and pre-employment checks.
- Update and review HR policies (managing implementation guidelines).
- Conduct day-to-day HR queries—supporting both line managers and employees at all organisational levels.
- Handle employee records (databases, personnel files, third-party contacts) for accurate tracking.
- Support recruitment processes, from job advertising to candidate interviews/assessments.
- Facilitate the internal induction process (design and delivery).
- Implement holiday booking systems (ensuring compliance with company agreement).
- Manage absenteeism records and arrange Return-to-Work processes.
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Employee Engagement & Development
- Guide and advise both employees and managers on company policy matters.
- Design and coordinate training and development plans (post-appraisal).
- Promote positive workplace culture, embodying TeamTerberg’s values.
- Assist HR Manager in communications, including emails, newsletters, and notice boards.
Operational & Customer Service duties
- Cover reception during lunch and holidays, managing incoming calls via the computer-based switchboard.
- Provide a professional response to visitors, customers, and internal teams.
Miscellaneous/Contingency
- Prepare for tasks that may be required beyond defined responsibilities (in accordance with operational needs).
Key Qualifications & Experience
Critical Skills Required
- Proficient communication (verbal/written) across hierarchical levels.
- Strong interpersonal skills with the ability to form trust-based relationships.
- Self-motivated with a workload management mindset (ability prioritise and self-direct).
- Exceptional organisation and attention to detail (adaptable to tight deadlines).
- Presentational skills (able to communicate effectively with managers and employees).
- Willingness to challenge the status quo, researching process improvements and suggesting efficiencies.
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Technical Expertise
- Proven experience in a fast-paced HR environment.
- Advanced Microsoft Office skills (e.g., Outlook, Word, Excel, and Teams).
- Strong competency in PowerPoint, and strong digital literacy.
Perks & Benefits
Work-Life Balance
- 25 days paid holiday (including bank holidays; prorated for non-5-day weeks).
Financial & Employee Wellbeing
- Pension scheme: Company contributes 5% of total salary.
- Death-in-Service (DIS) Benefit: 3x basic salary in case of misfortune.
- Health Shield Medical Cash Plan: Access cash reimbursements for:
- Prescriptions, dental, optical.
- Physiotherapy, consultations, scans (MRI/X-ray).
- GP Anytime: 24/7 online GP access (unlimited appointments, prescription convenience).
Personal Growth
- CPD opportunities: Mandatory training, apprenticeships, and a Management Development Programme.
- Learning support: Access to employee assistance programmes (EAP) for mental/financial/welfare advice.
Convenience & Lifestyle
- Cycle-to-work scheme: Reduce commute costs.
- Occupational health support & health surveillance: Ensuring safe and supported work.
- MyBenefits platform: Discounts on:
- High-street retailers, health/wellness services.
- Days out, entertainment, home/DIY essentials.
- Free mortgage advice: Independent counsel for informed decision-making.
Note: Terms of employment following maternity leave are contingent on redeployment within the business based on roles available.
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Skills
Communication Skills
Interpersonal Skills
Organizational Skills
Attention To Detail
Microsoft Office
Recruitment Administration
HR Policies
Employee Engagement
Onboarding
Time Management
Problem Solving
Relationship Building
Training Development
Record Keeping
Customer Experience
Location