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Location: London, UK
Working Pattern: Hybrid (1 day per week in the office)
Employment Type: Full-time
About Scalian
Scalian is a leading international engineering and consulting company supporting major organisations across industries including aerospace, defence, energy, transport, and digital technologies. Our UK team is growing, and we are looking for an enthusiastic and proactive HR Manager to join our London office.
This is a varied generalist HR role where you will work closely with both the UK and French teams, supporting the entire employee lifecycle while helping to drive employee engagement and operational excellence.
The Role
As the HR Officer, you will be responsible for delivering a broad range of HR and administrative activities, ensuring a smooth employee experience from onboarding through to offboarding. You will also act as a key point of contact for employees, managers, and various internal departments.
Key Responsibilities
Employee Administration
- Manage employee absences, annual leave, and expense claims.
- Monitor timesheet submissions.
- Administer the Travel & Expenses Policy.
- Manage medical insurance and pension schemes.
- Support employee benefits administration.
- Respond to employees' day-to-day HR queries.
- Monitor probation periods, objectives, and annual appraisals.
- Coordinate employee satisfaction surveys.
- Manage the procurement of IT equipment.
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Contracts & Employee Lifecycle
- Prepare employment contracts for permanent employees and subcontractors.
- Draft contract amendments and end-of-employment letters.
- Coordinate the full onboarding process, from contract signature through the first six months.
- Manage the complete offboarding process, including exit interviews, IT equipment returns, and account closures.
- Support visa administration where required.
Payroll & HR Operations
- Act as the main HR contact for payroll and HMRC matters.
- Ensure legal compliance with UK employment legislation.
Employee Relations
- Provide first-line HR advice to managers.
- Support disciplinary and grievance procedures.
- Assist with long-term sickness absence management.
- Develop action plans with the business to improve employee experience.
Internal Communication & Employee Experience
- Manage UK internal communications, including the intranet, newsletters, and company announcements.
- Organise internal events, including invitations, travel, accommodation, catering, and logistics.
- Manage existing employee perks and introduce new employee benefits.
- Identify training needs and ensure completion of mandatory training programmes.
Cross-Functional Collaboration
- Act as the key liaison between the UK and French teams, ensuring effective communication and alignment of HR processes.
- Serve as the main point of contact for Treasury, Accounts Payable, Procurement, and Sales regarding payroll, expenses, supplier creation, purchase orders, and invoice payments.
- Manage the UK IT asset inventory, approve IT equipment requests, and coordinate IT support when required.
- Provide recruitment support during periods of absence within the Talent Acquisition team.
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About You
We're looking for someone who is:
- Previous experience in a generalist HR role.
- Bilingual English and French.
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong interpersonal and communication skills.
- Comfortable working in an international environment.
- Able to build relationships with stakeholders across multiple departments.
- Proficient in Microsoft Office (Excel, PowerPoint, Word).
- Experience with HRIS systems such as Unit4 would be advantageous.
What We Offer
- Hybrid working (1 day per week in our London office).
- Opportunity to work within an international organisation.
- Broad and varied HR generalist role with significant autonomy.
- Collaborative and supportive working environment.
- Perkbox, Medical insurance, Income protection insurance, Retirement plan.
- Opportunities for professional development and career progression.
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