asmodee
HR & Office Administrator
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Job Description
Please note, this role is a fixed term contract covering maternity leave for up to 12 months.
Hours: 37.5 hours per week – Monday to Friday 8am-4:30pm with 1 hour for lunch at 12noon-1pm. You will cover reception during the hours of 8am-10am. This role is based in the office 5 days per week.
This role is central to the smooth running of the HR and office management team, involving tasks across HR, recruitment, office supplies, reception and other office/HR related activities.
Working in conjunction with the HR Operations & Reward Partner, Payroll Administrator/Office Manager and wider HR team, this role will be responsible for a wide range of tasks and will create opportunity to bring new ideas and processes into the team.
What does this role Involve
HR & Recruitment Administration
- Support management of the HR and recruitment inboxes, resolving or escalating queries.
- Post internal and external vacancies and coordinate with recruitment agencies.
- Manage applications in GEMS, acknowledging candidates and routing them to Hiring Managers.
- Schedule interviews and prepare documentation for candidates, managers, and agencies.
- Issue contracts, offer letters, reference checks, and induction packs for new starters.
- Conduct and record Right to Work checks (including imposter checks) for all new hires.
- Maintain all recruitment files in strict accordance with Data Protection guidelines.
- Manage GEMS requisition approvals for new roles.
- Deliver onboarding sessions on HR systems (GEMS, SharePoint, ADP) and secure compliance signoffs.
- Support Demonstrator population onboarding, offboarding, and Right to Work queries.
- Provide HR administration (probation, promotion, job change letters, and sickness records).
- Update HR templates, handbooks, policy guidance, and induction materials.
- Maintain trackers for probation, Bradford Factor scores, and ER cases.
- Document, review, and organise HR administration processes in shared folders.
- Organise and maintain physical and digital personnel files.
- Assist with employee offboarding, drafting resignation letters, and guiding managers.
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Office & Reception Support
- Act as the primary physical and remote contact for office visitors at reception.
- Keep the reception area clean, tidy, and professional.
- Update and maintain company noticeboards.
- Monitor, order, and replenish office, kitchen, and catering supplies.
- Stock and maintain hot drink machines and vending facilities.
- Assist with outgoing mail and general administrative tasks.
- Provide admin support for community liaison activities and local events.
- Process purchase orders and supplier invoices.
Event Management, travel arrangements, meeting bookings
- Coordinate meeting room setups, catering, and local transport (e.g., taxis).
- Arrange travel plans for UK-based Group leaders and Leadership team members.
- Partner with travel agencies to secure cost-effective travel bookings.
- Organise monthly new starter and employee lunches.
- Assist in planning major staff events (e.g., Summer & Christmas parties).
- Support arrangements for company Town Hall events.
Payroll & Benefits
- Assist with monthly payroll processing, reporting, and compliance.
- Provide payroll cover, resolving discrepancies directly with the external payroll provider.
- Resolve employee payroll, tax, payslip, and annual leave queries.
- Support internal and external audits for HR and payroll.
- Assist with drafting internal pay and benefits communications.
Profile description
Essential
- Strong organisational and time management skills.
- Excellent written and verbal communication.
- Ability to manage multiple tasks simultaneously with attention to detail.
- Working knowledge of systems, ability to be able to deal with input of data.
- Strong numerical and analytical skills, attention to detail and strong accuracy is essential.
- Ability to handle sensitive and confidential information with discretion.
- Collaborative mindset and team player with a willingness to learn.
- Ability to work autonomously, take initiative and prioritise tasks to meet tight deadlines.
- Reliable, self-motivated, proactive and able to work unsupervised.
- Experience in administrative roles.
- Experience of HR & Recruitment administration.
- Confident using MS Office (Outlook, Word, Excel, PowerPoint) and other IT packages.
- The ability to adapt to change and meet deadlines, whilst remaining calm under pressure.
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Desirable
- Qualification in Human Resources, Finance, Accounting, or a related field along with 1-3 years of experience in HR, Recruitment or other administrative role.
- Proficient in Microsoft Excel and associated commands (e.g., XLOOKUPs, pivot tables).
- Experience with office finance procedures (POs, invoices etc).
- Experience using HRIS systems.
- Knowledge and experience of using AI to support and streamline processes.
- Understanding of UK employment Laws and payroll compliance.
We offer:
Why join Asmodee?
We offer an opportunity to learn and develop in a growing company working with wonderful people and products. In addition to a competitive salary, you will receive a great benefits package including 24 days holiday, rising with service (+ bank holidays), a day off to take for your birthday or as a wellbeing day, private medical insurance and staff discount on all our products! We offer a hybrid working environment in some of our roles, offering flexibility to balance work and life.
Our Commitment
Our purpose is Bringing People Together. To us that means all kinds of people, no matter their perceived differences. We strive to create a workplace where everyone feels empowered to show up as their full and authentic selves. Asmodee is committed to ensuring equal opportunities and fairness of treatment in the workplace for all employees and job applicants. Our aim is to provide a working environment where everyone is treated with respect and dignity.
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