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HR & People coordinator
Higher Executive Assistant (HR Support) – Powerday
About the Company
Powerday is a thriving, modern family business offering a friendly, caring, and engaging workplace. As a leading London recycling and waste management company, we help clients—including the construction sector, commercial premises, local authorities, and other waste management firms— manage resources sustainably by:
- Retaining materials in their highest form to preserve value.
- Maximising recycling rates and energy recovery from waste.
- Operating six London sites to optimise efficiency and minimise transport emissions.
- Running all locations on renewable energy for a low-carbon footprint.
We prioritise innovation and best practice across:
- Environmental, health & safety
- Quality management
- Fleet operations
Supporting employees’ growth allows us to uphold accreditations and reporting standards, while a strong community ethos shapes our culture. Through the Powerday Foundation, we partner with organisations like London Boxing and London Irish to empower young, disadvantaged Londoners via sports-based initiatives and Powerday Academy job opportunities.
Our compatibility embodies a balance between professional excellence and well-being, with modern offices featuring:
- Secure, free parking (public transport/cycling schemes encouraged)
- Kitchens, breakout spaces, and gym facilities
- Competitive training programmes and well-being support
We pride ourselves on a high-performing, yet inclusive, team culture, blending hard work with fun and development opportunities.
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The Role
Reporting to the Head of HR and People, this position supports our People Agenda—driving business success through People Operations, asset acquisition and;
- Implementing HR best practice while ensuring alignment with our company values.
- Leading innovative projects to attract, engage, and retain candidates.
- Providing quality HR administration and general support.
Key Responsibilities
HR General Administration
- Manage all new starter documents (offers, contracts, right to work/visa checks, references, probationary reviews, contractual changes).
- Support family-friendly policies and exit processes.
- Maintain employee personnel files and digital HR system accuracy.
Induction & Onboarding
- Oversee the HR induction programme.
Time & Attendance Administration
- Update ACUTEC (our in-house clocking system) with starters, leavers, and work hours data.
Operational & HR-related Support
- Assist with:
- Sickness absence management
- Probationary reviews and adjustments
- Medical referrals, workplace accommodations, and return-to-work meetings
- Minutes-taking for:
- Disciplinary/capacity hearings
- Grievance proceedings
- Head of HR meetings
Recruitment Support
- Post job ads, screen candidates, arrange interviews, and provide feedback.
- Maintain the Job Description library and update job roles in Powerday’s standardised, version-controlled format.
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Employee Engagement & Learning
- Lead bi-annual employee engagement initiatives (external/internal measures).
- Administer Powerday Academy:
- Training schedules
- Apprenticeship/work experience placements
- Leadership development paths
- Certificate issuance and appraisal process support.
Operational Data Management
- Calculate monthly Head Office clock-in averages.
Miscellaneous
- Aid team members/promotions in rolling out the appraisal process.
Key Competencies
- Extensive HR Administration / People Operations experience (especially in multi-site organisations).
- Deep knowledge of HR processes and reporting (CIPD Level 3 or equivalent highly preferred).
- Proficient with HRIS (HR information systems), reports using tools like MS Excel/PowerPoint, and digital platforms.
- MS Office (Word, Excel, PPT) + Outlook usage (intermediate to advanced).
- Natural ability to be a team player, proactive, and solution-focused.
- Empathy, discretion, and impeccable confidentiality standards.
- Strong interpersonal skills (clear written/verbal communication).
- Adaptability and calm under pressure with a priority-based mindset.
- Exceptional organisational skills and attention to detail.
- Willingness to travel to Powerday’s sites on an ad-hoc basis.
Qualifications & Experience
- CIPD Level 3 (or equivalent qualification) essential.
- Demonstrated experience in HR Administration, preferably in a multi-site environment.
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