Macfarlanes
HR Systems Administrator 12-month FTC
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
HR Systems Administrator – 12-Month Fixed-Term Contract
About the Role
This role is based in the Human Resources (HR) Operations team at Macfarlanes, a leading global law firm. You will report to the HR Systems & Processes Manager, working alongside another HR Systems Administrator to support HR data management, system development, and reporting across the firm.
About Macfarlanes
Macfarlanes is a pre-eminent law firm serving clients in private capital, private wealth, M&A, and disputes. Our success is built on personal connection, agility, and a commitment to excellence. We combine the scale to handle the most complex mandates with the close-knit culture of a smaller firm.
We seek to recruit talented individuals from diverse backgrounds to build long-lasting careers with us. Our supportive yet challenging environment encourages growth through world-class learning and development programmes. Collaboration, recognition of contributions, and collective efforts define our success as a firm.
The Team
Macfarlanes’ HR department comprises 43 employees across several teams:
- Operations
- Advisory
- Recruitment
- Early Careers
- Learning
- Projects
- Resource Management
- Inclusion
This role sits within the Operations team, where the focus is on HR data, system management, and process improvement.
Responsibilities
Key duties include:
- Supporting the HR Operations team with day-to-day HR data management and firm reporting requirements.
- Supporting the management and continuous development of the HR system (Cascade).
- Assisting in designing and building end-to-end workflows using the system’s automated features to streamline processes.
- Creating complex Excel reports and presenting data clearly and effectively.
- Managing HR system issues and collaborating with the HRIS vendor to implement solutions.
- Supporting annual pay gap reporting and the salary review process.
- Undertaking ad-hoc duties as required.
- Contributing to continuous improvements in HR service delivery to the firm.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
This list is not exhaustive—duties may evolve based on firm needs or demands.
Requirements
Essential
- Minimum of one year’s experience in HR systems, preferably within an HR department.
- Proficiency with Microsoft Office suite, with a strong working knowledge of Excel.
- Excellent organisational skills with strong time management and attention to detail.
- Effective written and oral communication to engage across all levels of the business.
- A team-oriented attitude, flexibility, and a problem-solving mindset.
- Customer-focused approach with a desire to support the business successfully.
Desirable
- Previous experience with HR Information Systems (HRIS).
- A pragmatic, solutions-driven attitude with a focus on task completion.
- Ability to build rapport and influence at all levels.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Application Screening
Employment with us is subject to pre-employment checks, including (but not limited to):
- Employment references
- Qualification verification, including grades
- Security vetting (where applicable)
These checks require your consent. Personal information will be shared with a third-party provider.
Our Commitment to Inclusion
Inclusion is central to our culture. We value diversity and desire candidates from all backgrounds—prioritising talent, perspective, and potential. The job description is also available in alternative accessible formats.
Key principles:
- Equal opportunities for all, regardless of age, gender, race, religion, disability, sexual orientation, or background.
- Offer of interview to disabled applicants meeting the criteria.
- Ensure reasonable adjustments during the application/interview process.
Diversity Data Request We collect anonymised diversity data to track progress towards our inclusion goals. Please complete the relevant questions when applying, either personally or with your recruiter.
For any queries, email the recruitment team at recruitment@macfarlanes.com. To apply under the Disability Confident Interview Scheme, write to the same address.
Job title formatting provided for clarity—original content preserved.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location