Sweet Projects
HSE/Technical Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
HSE/Technical Administrator
Administrative Office Support Officer (HSE & Technical – 28,000 – 32,000 GBP)
About Sweet Project Construction Limited
At Sweet Project Construction Limited (SPCL), we specialise in design, construction, and engineering services across the data, defence, and energy sectors. We handle everything from site acquisition and architecture to refurbishment, delivering comprehensive solutions for specialist needs.
As a general contracting business with 40+ years of industry experience, we prioritise excellent service, long-term client relationships, and high-quality outcomes while upholding rigorous financial and operational standards.
The Role: Administrative and Office Support for HSE & Technical Directors
This position provides crucial administrative backing to the HSE Director and Technical Directors, enabling them to focus on strategic delivery with reduced operational burden.
Key Focus Areas:
-
Support to the HSE Director:
- Manage general administration, reporting, training, and event planning.
-
Support to the Technical Directors:
- Handle administrative tasks, technical reporting, system updates, and compliance documentation.
Job Responsibilities
📝 HSE Support
-
General Clerical and Document Management:
- Charge assessments, incident tracking, and action reviews.
- Maintain registers for D&A testing, disciplinary records, and temporary work teams.
- Coordinate training arrangements and internal communications.
-
Logistical Coordination:
- Book meeting venues, accomodation, travel, and event hospitality.
- Organise catering and attendances for meetings, conferences, and offsite activities.
-
Data and Reporting:
- Assist in producing monthly HSE reports, reviewing storage systems, and updating team structures on IMS (Integrated Management System).
- Oversee statistical databases for enforcing authority visits, RIDDOR incidents, and safety analyses.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
-
Training and Events Management:
- Support the organisation of larger events and workshops.
- Send out invites, arrange venue bookings, catering, and delegate chase-ups.
-
Safety Improvement Initiatives:
- Monitor incidents for completion and documentation.
- Chair Incident Review Board meetings and draft communication summaries for stakeholders.
🏗 Technical Support
-
Administrative Backing:
- Maintain IMS documentation, collect site reports, and support tender efforts (including FRIs).
- Assistance with consultancy contracts and new MEP propositions.
-
Travel and Logistics:
- Arrange accommodation and travel for extension site visits.
-
Reporting and Compliance:
- Compile monthly data on risk assessments, design reviews, and change control status.
- Review workshops/isk libraries and databases of standards used.
-
CPD Committee Collaboration:
- Coordinate CPD events for HSE/technical teams, including training bookings, invites, and collateral management.
- Organise communications with CPD providers and maintain attendance records.
-
IMS and Documentation Management:
- Update and visualise IMS workflows using VISIO.
- Schedule meetings, record notes, and push reminders for documentation deadlines.
- Draft and edit standard templates for letters and handover documents.
-
PQQ (Pre-Qualification Questionnaire) Coordination:
- Distribute and compile required tender documentation and populate SharePoint.
- Update the consultant register in line with proposals submitted.
-
Project Handover Documentation:
- Collate handover materials for projects, including O&M manuals, drawings, and certification.
- Ensure complete formatting and flag any missing items to avoid delays.
-
Tracker and Reporting Support:
- Update and maintain project documentation trackers.
- Provide progress updates and status reports to relevant managers.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Note: These duties are indicative, but flexibility for evolving company needs may be required.
Location Flexibility
- This role may require presence across one or multiple company locations depending on operational needs.
Job Requirements
Experience & Qualifications
✔ Previous administrative experience (construction sector preferable). ✔ Computer literacy for Microsoft Office and VISIO.
✔ Simultaneous HSE & technical support experience advantageous but not mandatory.
Employer Requirements
Overall competencies sought include:
-
Basic computer skills and data entry.
-
Organisational and strategic planning abilities.
-
Time management, communication, and team collaboration.
-
Competitive and exit-focused critical-thinking skills.
-
Quick learner drive and high attention to detail.
Key Values for This Role
🔹 Dedication to project excellence. 🔹 Alignment with safe and compliant practices. 🔹 Proactive problem-solving mindset.
Equality, Diversity, and Inclusion
Sweet Project Construction Limited is an Equal Opportunities employer. We champion a diverse and inclusive workplace, ensuring no discrimination based on:
- Gender reassignment, religion, or belief.
- Disability, sexual orientation, or family status.
- Age, marital civil partnership, or pregnancy/maternity.
We welcome applications from all backgrounds and select candidates based on merit, skills, and potential.
Salary and Benefits
Salary Range: £28,000 - £32,000 per annum
Employee Benefits: 🔘 Competitive salary. 🔘 Car allowance (eligible roles). 🔘 Employer pension (matching contributions). 🔘 EV chargepoint allowance scheme. 🔘 BUPA Healthcare & Cash Plan. 🔘 Eyecare vouchers. 🔘 Cycle-to-work scheme. 🔘 28 days holiday, including Bank Holidays and a Birthday day off.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location