Sweet Projects
HSE/Technical Administrator
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About Sweet Project Construction Limited
At Sweet Project Construction Limited (SPCL), we work with the data, defence, and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture, and refurbishment to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.
We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcome for key clients, whilst maintaining financial commitments.
Role Purpose
The purpose of the role is to provide administrative and office support activities for the HSE and Technical Directors.
HSE
- Assist and manage general administration, reporting, training and events support.
Technical
- Assist and manage general administration, reporting, system updates and overall support with PQQ’s, CPD’s and monthly reporting.
Experience Required
- Previous experience in a similar role preferable
- Construction experience preferable
Qualifications
- Previous demonstrable experience with general administration
- IT literate (Microsoft, VISIO)
- Prior experience in Construction (HSE and Technical desirable)
Competencies
- Basic computer literacy
- Organisational skills
- Strategic planning and scheduling skills
- Time-management skills
- Verbal and written communication skills
- Critical thinking skills
- Quick-learning skills
- Detail-oriented
Equal Opportunity Employer
Sweet Projects is an Equal Opportunity Employer. We believe that our success is built on the success of our employees. We are committed to providing a supportive and rewarding work environment that helps our employees to achieve their personal and professional goals.
Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.
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We are an inclusive organisation and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
HSE Duties
Perform general clerical duties and admin support to the HSE Director:
- Inspections, Incident and action tracking
- Maintain Registers of D&A testing, recognition/disciplinary cards and temporary work teams
- Input into training arrangements
- Organise meeting room bookings, catering and hospitality for meetings and events
- Booking travel, accommodation, conference, and offsite activities
- General office duties
Reporting support
- Assist with production of Monthly HSE reports
- Review and improve data storage
- Maintain up to date HSE team structure on IMS
- Maintain existing statistical databases relating to enforcing authority visits, RIDDOR accidents and statistical analysis
Training & Events support
- Support to organise larger events and meetings
- Sending invites, organising food, booking meeting spaces
- Maintaining attendance lists/chasing delegates
Measure 2 Improve
- Monitor incidents and support the team to chase reports, upload & closure
- Help to organise Incident Review Board Meetings
- Produce incident summaries for onward communication
Technical Duties
General clerical and administration
- IMS documentation
- Collecting and managing of technical team site reports
- Supporting technical team with tender documentation/FRI logging
- Supporting Design Managers with consultant contracts
- Travel, accommodation for larger trips
- New MEP Proposition support
Reporting support
- Organise and prepare monthly report data risk design risk register
- Review and interrogate change control status
CPD committee support (HSE and Technical)
- Support the CPD Committee to organise events
- CDM training sending invites, organising food, booking meeting spaces
- Communication with CPD Providers
- Manage and organise CPD Collateral
- Maintaining attendance lists/chasing delegates
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IMS update and coordination
- Preparing and updating IMS workflows within VISIO based on guidance from the team
- Schedule meetings, take notes, and send reminders related to documentation requirements
- Draft and edit standard templates for letters, communications, and handover documents as required
PQQ’s
- Distributing and compiling PQQ documentation
- Adding information to SharePoint and updating consultant register
Handover Documentation Collation
- Support the Document Handover Configuration Manager gather and collate required documentation for client handover, such as O&M manuals, drawings, and certificates
- Ensure all documents are complete and formatted to company standards
- Assist with reviews and flagging any missing or incomplete documentation to prevent project delays
Data Tracking and Reporting
- Update and maintain the documentation tracker to monitor the progress of submissions and any outstanding requirements
- Report on progress and provide updates to the Handover Documentation Configuration Manager
Other Duties
The duties listed are not exhaustive and may be varied from time to time as dictated by the changing needs of the Company. The post holder will be expected to undertake other duties as appropriate and as requested by their manager.
The post holder may be required to work at any of the locations at which the business of Sweet Projects is conducted.
Employee Benefits
We offer a wide range of employee benefits including:
- Competitive Salary
- Car Allowance (for eligible roles).
- Competitive pension scheme.
- Electric vehicle scheme.
- BUPA Healthcare and Cash Plan.
- Eyecare vouchers.
- Cycle to work scheme.
- 25 days Holiday plus Bank Holidays plus Birthday day off.
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