HTB Group
HTB EA to the Associate Vicar
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HTB EA to the Associate Vicar
Executive Assistant & Project Lead – Associate Vicar (HTB, London)
About the Role
The key purpose of this role is to serve as a “right hand” to the Associate Vicar, acting as an Executive Assistant while leading key projects. This is a dynamic, fast-paced position within a thriving church-based environment.
Applications close: Sunday 26th July Salary range: £30,000 – £40,000 (dependent on experience)
We welcome candidates from diverse professional backgrounds. Transferable skills are encouraged—if you believe you could excel in this role, we encourage you to apply even if you don’t meet every requirement.
Key Responsibilities
1. Executive Support & General Administration
- Diary management & correspondence: Act as the primary contact point, managing the Associate Vicar’s inbox, emails, and external communications. Ensure timely, accurate, and appropriate responses.
- Document preparation: Draft emails, reports, letters, presentations, and other communications on behalf of the Associate Vicar.
- Calendar organisation: Proactively manage appointments, meetings, and key clergy dates across the church calendar, including Sunday services, rituals, and special events.
- Clergy rotas: Oversee the administration and communication of clergy rotas, ensuring seamless coordination.
- Leadership liaison: Work closely with the Vicar’s Office and ministry teams, facilitating cross-organisational communication.
- Travel arrangements: Handle all organisational, booking, and expense management for travel—flights, rail, accommodation, insurance, itineraries, and reimeses.
- Research & project support: Provide administrative and logistical support for preaching assignments, ministry initiatives, and multi-project coordination.
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2. Sunday Services, Academy & Preaching/Sermon Series
- Facilitate service delivery: Support the oversight and coordination of 10 weekly services across HTB’s six sites, with a particular focus on the 9:30am and 11:30am Brompton Road services.
- Assignations and planning: Assist with preaching schedules, clergy allocation, and service development.
- Teaming: Coordinate closely with Worship, HTB Kids, Youth, Students, Production, Livestream, and other ministries to ensure seamless delivery.
- Guest speaker management: Handle end-to-end coordination for external speakers, including: -Invitations & logistics -Travel & accommodation arrangements -Honorarium & hospitality management -Resources, materials, and supporting documentation -Spin-related announcements with the Director of Communications
3. PCC & Wider Church of England Engagement
- Report & paper production: Draft PCC papers, reports, and presentations for governance bodies.
- Diocesan liaison: Work closely with:
- Group COO’s Office on governance and compliance matters
- Chelsea Area Deanery, Kensington Area Council, Diocese of London, Archdeacons, and other Church of England bodies
- Coordinate responses to diocesan requests and ensure compliance with Church of England requirements/standards.
- Governance support: Assist in maintaining maturity policy adherence, transparency, and operational efficiency.
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Essential Requirements
Must demonstrate the following core skills and experience:
- Strong administrative and organisational skills with meticulous attention to detail.
- Drafting and writing ability, particularly for corporate, governmental, and theological documents.
- **Proven experience supporting a senior leader in a C-Level, directorship, or senior executive role (preferably within a fast-moving, экфребент organisation).
- Discretion and a high level of confidentiality.
- Excellent communication and interpersonal skills (both in-person and via email).
- Proficiency in MS Office (Word, PowerPoint, Excel) with quick-learning adaptability to other software.
Benefits
HTB offers a comprehensive benefits package to support wellbeing, work-life balance, and professional growth:
- Annual leave: 25 days (plus public holidays), increasing with tenure.
- Pension contributions aligned with workplace standards.
- Employee Assistance Programme (EAP) – confidential support for personal and professional challenges.
- Medicash plan – reimbursement for medical expenses.
- Extended family leave: Enhanced maternity, paternity, adoption, and shared parental leave policies.
- Development opportunities: Access to training and growth resources to become a more strategic executive assistant.
HTB does not endorse or suggest a preference based on age in its recruitment.
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